Date

 

 

 

Hiring Agent Name

Title

Company Name

Address

City/Province/Postal Code

 

Dear__________________:

 

I am currently seeking a challenging career opportunity in a high-level administrative capacity and am submitting my resume for your review.  In advance, thank you for your time and consideration.

 

In addition to extensive office administration experience, I bring to you outstanding skills in coordinating various projects and programs and a significant blend of talents in government correspondence, inventory management, report preparation, executive-level support, and confidential records management. To complement these qualifications, I offer excellent organizational, multi-tasking, analytical and communication skills, and a Level II Secret Security Clearance.

 

As a proactive contributor to your organization, you will find me to be an industrious professional and stellar leader committed to supporting you in achieving your objectives through superior performance, insight, and initiative. I am confident that I could be a valuable asset to <insert name of organization>, and look forward to interviewing with you in the near future.

 

Sincerely,

 

 

 

Anne Soutar

 

 

 

 

 

 

Highly organized Administrative Specialist eager to contribute exceptional talents in executive support toward supporting a dynamic organization in optimizing bottom-line performance.

 

 

        Possess Level II Secret Security Clearance.

        Exemplary communication skills and French translation abilities.

        Proficiency in scheduling meetings and taking meeting minutes, managing and maintaining files, orchestrating travel arrangements, tracking expenses, and facilitating strong employee relations. 

        Computer/software skills include ccmMercury, Microsoft Office (Word, Outlook, Excel, PowerPoint) and WordPerfect; type 60 wpm.

        Highly respected for polished prioritization abilities, commitment to confidentiality, and constant attention to budget compliance and cost control.

        Proactively exercise discretion and sound judgment to effectively handle daily responsibilities and distractions for executive-level personnel.   

        Able to design and manage spreadsheets, forms, graphs, and databases to meticulously track vital business information.

        Quickly adapt to new roles, responsibilities, environments and software.

        Significant goal setting and time management abilities; gracefully balance competing demands and requirements.     

        Proven ability to process a high volume of work without sacrificing quality, and continuously seek out new approaches to streamline and expedite daily administrative processes.

 

 

Strategic Planning Branch, Industry Canada, 2010

Administrative Services

• Adeptly performed full spectrum of administrative functions encompassing correspondence, classifying and coding documents, establishing and enforcing office policies and procedures, and answering, screening and routing incoming calls.
• Greeted and directed visitors, opened and distributed mail, and efficiently operated information retrieval systems.
• Leveraged sharp attention to detail toward effectively referencing and storing (hard copy and microfiche) records and maintaining access lists for classified records.

• Accurately and dependably prepared minutes of meetings.              

 

Continued

 

 

Anne Soutar C Page 2 of 2

 

Professional Experience continued

 

Valley View Animal Farm, 2006, 2007, 2008 (seasonal)

General Help

• Performed broad-scope customer service and administrative activities inclusive of visitor relations, receiving and recording customer payments, answering telephones, and maintaining files.

 

Winmar Property Restoration, 2004 to 2005

Receptionist (temporary)

• Completed short-term assignment responding to customer inquiries,  preparing and maintaining comprehensive reports, calculating and documenting spending, resolving complaints, and tracking staff time and attendance data.
• Processed new hire documentation as well as terminations.

 

 

                         

 

 

Prior Background includes 10 years in administrative roles such as:

 

Helpdesk Operator (contract), Newbridge Networks

 

Secretary, Crown Corporations Division, Treasury Board Secretariat

 

Clerk, Canadian Coast Guard, Search & Rescue Headquarters, Transport Canada

 

 

Excel, Word, and PowerPoint Certificate, Ottawa Academy of Learning            

 

Museum Technology Diploma (3-year program), Algonquin College   

 

Commercial Certificate, Commerce Business School