Yyyyyy x. yyyyyy
0000 xxxxxx xxxx , xxxx , xxxxx 00000
Country of Citizenship: United States
Vacancy Posting#: NWO-0000 xxxxxx xxxx , xxxx , xxxxx 0000084-DE
Administrative Operations, Management/Executive Support, Program Administration, Project Management, Workflow Planning/Prioritization, Property/Assets Management, Event/Meeting Planning, Scheduling, Logistics, Communications, Liaising, Internal/External Customer Service, General Clerical/Front-Desk, Information/Records Systems, Management Reporting, Invoice Processing, Expenses/Reimbursements, Phone Management, Correspondence/Materials Development, Data Entry, Word Processing, Computer/Office Technologies
Hours per Week:
Supervisor Name: Phone: Permission to Contact:
Administrative Assistant II/Property Assistant I; 10/2001-Present
Actively support Program Manager in steering broad-scope areas of administrative operations concurrent with providing general clerical support to 36 additional staff as well as serving as backup to Security in providing/passing clearances. Optimize productivity and efficiency through strategic planning, prioritization, coordination, and tracking of projects.
Proficiently manage appointment/meeting scheduling, calendaring and travel arrangements as well as assist with scheduling and planning of events/meetings/conferences/presentations, including dissemination of supporting materials. Create, update and maintain efficient file and record systems for maximum operational productivity. Ensure accurate processing and submission of T&As.
Contribute solid knowledge of accounting/bookkeeping practices toward verifying vendor invoices, collaborating with accounts payable in payment processing and compiling/processing expense reports and reimbursements to meet critical timelines. Oversee receipt of inbound items for accuracy and quality control. Accountable for proper tagging, delivery and recording of Federal Government assets. Maintain property records via proprietary software. Steer distribution of laptop computers to TDY staff.
Productively liaise with internal and external clients; efficiently manage/prioritize inbound calls, emails and mail communications. Apply strong written communication skills toward drafting, editing and producing quality correspondence including letters, memos and emails. Facilitate general clerical functions ranging from filing, faxing, copying, data entry, and mail merging to books assembly, bank runs and office supplies inventory control/procurement.
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Administrative Assistant; 06/2000-10/2001
Provided critical administrative support to Information Technologies Division as well as Strategic Arms Control Division. Efficiently cataloged government documents, scanned files and executed quality assurance initiatives for Operations Contingency Plans and Mobilization Division as well as National Security Policy Division of the Army Staff. Collaboratively prepared treaty files for MARKS inspection. Proficiently updated security visit requests, processed new hires and input deliverables and job openings in AJOBB.
Co-facilitated broad-scope event scheduling and planning, including participant arrangements, logistics and supporting materials production/dissemination. Strategically scheduled appointments/meetings and managed calendars to optimize use of time and resources in achieving operational objectives. Additionally steered wide-range administrative, internal/external customer relation and general clerical activities similar to those detailed in most recent position description.
James Madison High School
Vienna, VA US
Administrative Assistant Fundamentals
Property Management I
Program Management I & II
Outstanding Contributions Award; June 12, 2000
Spot Award; December 20, 1999
Systems/Software/Applications: Windows 2000, Microsoft Office XP, Outlook 2003, MS Access, Web Pages, EZ-Order, Extensity, Internet Explorer
Office Operations/Technologies: Data Entry, Word Processing (70-75wpm), Xerox, Switchboard, Transcription, Binding Machine, 10-Key/Calculator
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