yyyyyy x. yyyyyy                                  0000 xxxxxx xxxx , xxxx , xxxxx 00000

(xxx-xxx-xxxx

abc@xyz.com

                                                                                                                                                                    

objective

productive, quality-oriented executive assistant/administrative professional eager to contribute exceptional business support, office management, project management and interpersonal relation skills toward optimizing operations of a progressive organization.

 

career profile

ø  associate of arts.

ø  over ten years of executive support, administration, customer relations and communications experience.

ø  expertise in delivery of highest quality executive support.

ø  facilitate special projects, process improvement, planning and scheduling, as well as corporate events.

ø  develop well-regarded procedures manuals.

ø  achieve sarbanes oxley compliance on a continuous basis.

ø  knowledgeable in scope of work and contract issues.

ø  maintain documentation on specific and specialized issues.

ø  issue project bonds related to construction initiatives.

ø  outstanding communications and presentation skills.

ø  proficient in advanced software applications including ms office suite.

ø  skilled in policy/procedures development and execution.

ø  comprehensive grasp of business management.

ø  focus on productivity enhancement and meaningful cost control.

ø  record of progression to assignments of increasing authority and responsibility. 

ø  well-organized multi-tasker with strong detail orientation and time management abilities.

 

professional experience

mbk homes, irvine, ca                                                                                                               2005 - present

executive assistant for vp of community development

         recruited to provide support for vice president of community development, senior project manager and two assistant project managers.

         facilitate all  special projects and/or process improvements

         orchestrate company events including division meetings, company luncheons and holiday events.

         additionally, recently assumed support duties for senior vp of land acquisitions, vp of sales/marketing, marketing manager and regional sales manager.

         evaluate scopes of work.

         review incoming consulting contracts (jde).

         obtain third party reports/plans for architecture, landscape, civil engineering and related consultants.

         develop and maintain all-company current plan listing

         assess in-house personnel orders, sub-contractors/consultants and field superintendents.

         evaluate expense reports, travel arrangements and meetings/schedules.

         issue projects bonds.

         manage bond files and process exonerations.

         initiate and utilize utility reimbursement tracking matrix.

         spearhead process reimbursement requests.

         maintain weekly design review agenda, ve agenda and minutes.

         process and  maintain master (approved) sequence sheet book and maintain on-line updated version.

         administer swppp/wdid project lists / permits.

         drive budget reviews and revisions.

 

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granite homes, irvine, ca                                                                                                           2004 c 2005

executive assistant to director of operations

         retained to aid evp, director of operations and two project managers on eight individual projects

         organized all off-site purchasing contract files.

         administered consulting files and insurance requirements

         launched plan ordering database.

         facilitated set-up of planwell system through ocb reprographics.

         orchestrated company-wide plan orders for in-house personnel, sub-contractors and consultants.

         endured administrative support delivery to field superintendents.

         ordered project-related bonds.

         administered exonerations.

         updated contractor and consultant bid lists.

         initiated, distributed and supported all sequence sheet lists.

         processed all off-site and consultant invoices (timberline).

         originated notice of terminations for the swppp.

         managed planning for calendars, meetings, travel arrangements, mileage and expense reports.

         oversaw comprehensive project management filing system.

 

standard pacific homes, irvine, ca                                                                                             2002 c 2004

executive assistant to vp of project management

         hired to aid vp of project management and three senior project managers on 18 individual projects

         administered all consultant contracts.

         obtained plans for project management, construction and offsite procurement.

         ensured smooth flow and order processing.

         maintained bond logs

         monitored and controlled check requests for plan check and building permits.

         successfully oversaw travel arrangements.

         efficiently and accurately processed invoices through jd edwards.

         processed corporate/division requests for documents, plans and/or processes.

         controlled project plan files on obc / planwell.

         managed all project files. 

 

earlier background

prior to 2002, served as administrative assistant, project development, brookfield homes southland, inc,, costa mesa, ca, and property valuation specialist, seaton & seaton associates, newport beach, ca.  in these assignments, built outstanding executive support, administrative, project management, planning, coordination and problem-solving skill sets.                            

 

education

johnson & wales university, providence, r.i.

associate degree, culinary/pastry arts, 1985

professional affiliations/community involvement

home builders council of orange county (hbc) board member, 2004, 2005, 2006

hbc committee member and volunteer, 2002, 2003

 

mbk chair assistant for march of dimes walkamerica, 2006, 2007, 2008

standard pacific chairperson for march of dimes walkamerica, 2003, 2004

notary public since 1999