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career objective
results-driven executive assistant eager to contribute superior organizational, communication, and technical skills toward supporting the employer in optimizing performance
profile
ø offer nine years of progressive executive administrative experience, with expertise in document preparation, scheduling, information management, accounting, and providing comprehensive office support
ø facilitate client-focused, service-oriented environment vital to maximizing customer satisfaction and retention; efficiently resolve potential issues
ø conduct extensive research, prepare error-free documentation, oversee financial administration, manage high volumes of data, and generate reports instrumental to senior management in assessing performance
ø perform multiple responsibilities simultaneously and under heavy pressure, introduce process improvements to streamline day-to-day activity, and consistently meet deadlines while providing high quality service
ø dynamic communication, presentation, negotiation, and relationship management skills
ø proactive team player equally effective in independent and collaborative environments
ø sharp technical proficiencies including ms office (word, excel, powerpoint, access, outlook)
professional experience
executive assistant, iac advertising solutions, new york, ny 2006 c present
- expertly support the president and vice president of business development by performing a broad range of administrative, scheduling, accounting, and reception functions in the company s busy new york headquarters
- apply depth of business knowledge and company needs toward prioritizing and scheduling meetings and calls as appropriate; manage a high volume of telephone and written communication
- coordinate travel arrangements, accommodations, and itineraries, as well monthly employee meetings and annual sales conferences
- oversee executive-level financial matters; prepare a/p invoices and expense reports, research discrepancies, reconcile business accounts, and manage office supply ordering
office manager, interactive search holdings, new york, ny 2002 c 2006
- successfully steered all aspects of daily operations at the new york office of this online search and media company
- provided exceptional administrative, business travel, and personal support for the coo, president of sales and marketing, and vp of operations; prepared, reviewed, reconciled, and maintained expense reports
- managed all office communications serving as first point of contact for client and vendor relations; ensured timely and accurate shipments
office assistant, vector group ltd., new york, ny 2001 c 2002
- effectively screened and routed all calls, prepared written correspondence, executed information management duties, and completed numerous administrative projects
- generated and distributed weekly corporate billing documents
- selected to train new personnel in standard operating procedures
office assistant, space.com, insert location 2000 c 2001
- fulfilled reception and administrative responsibilities, including directing a heavy flow of incoming calls and processing mail sent through multiple vendors
- regularly filed a/p and employee expense records; oversaw weekly office supply ordering
education
bachelor of arts in english language arts, hunter
college, new york, ny 2005
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