Highly organized and productive professional eager to contribute expertise in human resources, financial management, and administrative support toward actively collaborating with a dynamic organization in maximizing productivity and performance.

 

 

         Expeditiously and resourcefully perform wide-ranging administrative functions spanning accounts payable and receivable, correspondence, medical billing, event planning, and report preparation.

         Proven ability to process a high volume of work without sacrificing quality, and continuously seek out new ways to streamline administrative processes and procedures.

         Extremely versatile; quickly adapt to new roles, responsibilities, software, and environments.

         Excel in conducting research, organizing workload, tracking and reporting expenses, posting payments, controlling office inventory, and data entry.

         Skilled user of Microsoft and Oracle-based business applications; create and manage spreadsheets, forms, tables, and databases to meticulously track vital information.

         Adept in calendar management, arranging travel, customer service, and collections.

         Exercise discretion, confidentiality, and sound judgment to gracefully handle daily responsibilities and distractions for upper management.

 

 

Atlantic Contracting & Material Company, Inc., Chantilly, Virginia, 2008 to 2009

Client: Metropolitan Washington Airports Authority

Human Resources Administrator / Executive Assistant

• Spearheaded human resources and administrative operations inclusive of personnel file management and providing executive-level support to Project Managers and Project Engineers.
• Prepared new hire and termination forms for tax, payroll and legal purposes, coded timesheets for payroll processing, and set up secure accounts for E-Verify and Social Security verifications.
• Administered employee health insurance and COBRA by reviewing monthly invoices and updating employee plans via secure website.

 

Parsons Management Consultants, Dulles, Virginia, 2002 to 2008

Client: Metropolitan Washington Airport Authority

Project Coordinator

         Awarded promotion to steer full-scope construction activities for Tunnels and Automated People Mover project, serving as key point of contact between joint venture company and offsite office.

         Oversaw broad-based administrative functions such as preparing contracts, change notices and letters to contractors, scheduling meetings and staff training, and troubleshooting software issues.

 

Continued ►

 

 

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Professional Experience continued

 

         Assisted, supported, monitored and directed 50+ employees in properly completing timesheets as well as overtime and leave requests.

         Relied upon to maintain, distribute and precisely log inventory of safety supplies.

         Created and maintained spreadsheets, databases and forms to organize crucial information.

Administrative Assistant

• Demonstrated exemplary multi-tasking and prioritization skills in expeditiously supporting Assistant Site Manager through answering and routing telephone calls, updating contractual documents, and writing letters to contractors.
• Efficiently prepared Change Authorizations/ Notices, Modifications, and Procurement Requests.

Northern Virginia Family Service, Falls Church, Virginia, 1991 to 2002

Financial Specialist

• Advanced based on considerable financial acumen and sharp attention to accuracy to perform billing for health insurance companies, third party payers, patients, and contract customers of mental health program.
• Independently managed collections and receivables, successfully increasing collections from 10% to 80%.
• Dependably prepared, posted and coded large volume of cash receipts, assisted with bank reconciliations, and compiled statistical reports for funding purposes.
• Adhered to strict confidentiality requirements in maintaining client database for Homeless Prevention Program (loan program); generated monthly invoices, drafted agreement repayment letters, pursued delinquent accounts, and managed accounts receivable.

 

Administrative Assistant

• Proficiently supported management team including Executive Director by managing all correspondence, contributing authoring grant and budget proposals, arranging meetings, and creating agendas and information packets for board members.
• Actively participated in coordination of annual auction by contacting and soliciting past donors, designing print materials (invitations, signs, raffle tickets), tagging/recording auction items, and performing data entry for ticket monies received.
• Played a integral role in achieving a positive workplace climate and team cohesiveness by writing and disseminating weekly staff newsletter.
• Leveraged calm demeanor, professionalism, and diplomacy to deal with clients in crisis and affected by mental illness.

 

 

Microsoft Office (Excel, Word, Access, Outlook)

CBSI (medical software)

Great Plains Dynamics (accounting)

Expedition 9.0 (engineering and construction)

Oracle Database

Typing 70-80 wpm, 10-key by touch, data entry

Motorola Phonebook Manager

Hummingbird DM 5.1