yyyyyy x. yyyyyy                         903 sunrise terrance #0000 xxxxxx xxxx , xxxx , xxxxx 00000

  (xxx-xxx-xxxx

                                                                                                                                               abc@xyz.com

 

objective

administrative/office management professional eager to contribute expertise in r&d, executive support, marketing, it, publishing and policy/procedures as well as dynamic business and technical support, project management and communication talents toward supporting a quality organization in optimizing performance.

 

career profile

ø  over 20 years of successful business background.

ø  career built in university and alternative energy sectors.

ø  strong office management abilities.

ø  selected for critical special projects.

ø  proven capacity in process improvement.

ø  highly effective project manager with strong knowledge of financial performance issues and key operational metrics.

ø  deliver exceptional reporting and advisement to senior management.

ø  record of progression to assignments of increasing authority and responsibility.

ø  expedite r&d publications, special system reports and marketing.

ø  adept in application of advanced it systems to daily operations.

ø  well-organized multi-tasker with strong detail orientation.

ø  proficient in advanced business software applications.

ø  outstanding communications and presentation skill sets.

ø  self-motivated, self-directed individual.

ø  paralegal certification with college-level business administration training.

ø  extensive corporate-sponsored professional development.

technology skills

pc and macintosh at rate of 65-80 wpm specializing in powerpoint and word with additional experience in windows 98, windows nt, microsoft office 08 & 97, lotus notes, excel, photoshop, collage and front page training for website updates, filemaker pro, mainframe computer applications (time management tracking systems, genesis/financial tracking system, and atlas/company intelligence tracking database)

professional experience

nxp semiconductors                                                                                                                1999 - present

executive assistant, sales and marketing operation, americas                                                                    

       retained to deliver support to regional vice president in sales/marketing for the americas and the global sales force staff.

       coordinate multiple projects.

       administer confidential and sensitive information with ethics and integrity.

       facilitate executive level administrative functions.

       manage expense reports, confidential correspondence and presentation development.

       oversee scheduling/calendar, event planning and coordination.

       ensure proper travel arrangements, conference call scheduling and meeting planning.

       orchestrate interviews, promotional events and collateral-material preparation.

       perform videoconferencing planning, support updating website and email communications.

 

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       act as first contact for customers/visitors.

       handle incoming/outgoing mail and federal express shipments.

       deliver exceptional support to finance staff.

       played key role in coordination/setup of ceo customer dinner event.

       received recognition from guest and managers for professionalism and attention-to-detail for above project.

       coordinate with ceo, executive and visiting guests to facilitate travel, high level customer meetings and limo service at consumer electronics show in las vegas.

       planned and managed off-site staff meetings.

       orchestrated event budget, select facilities and purchase gifts/prizes.

       coordinate pre-event activities.

       develop travel folders delivering vp and senior management with tickets, information and detailed itineraries for business meetings.

       effectively update and maintain americas website.

       support headcount reduction as required.

       oversee, support and manage contracts for internal audit process to ensure regulatory compliance.

 

electric power research institute, palo alto, ca                                                                            1989 - 1999

technical specialist to president and ceo

       tasked to coordinate president and chief executive officer external/internal speaking engagements.

       performed in-depth technical literature searches and developed technical material.

       monitored and tracked group budget.

       spearheaded implementation of institute-wide presentation graphics production.

       administered database of over 5000 images.

       directed publication of annual institute r&d plan.

       resolved utilities/contractor issues and coordinated materials distribution.

       served as backup to president s secretary and executive staff.

       designated to lead task force to design database automation system for presentation graphics.

       new system dramatically lowered necessary time to compile graphics for executive staff from weeks to under a day.

       implemented multiple cost control measure for publication of r&d plan and reduced production cost 25%.

       aided financial report retrieval/analysis, special systems reports preparation and telephone system design/call routing.

       facilitated special assignments including backup support to executive staff, headcount reduction and budget allocations.

       oversaw all aspects of slide library/office management for executive presentations.

       increased efficiency time response by 65%.

       managed staff/student employee in start-up of database automation system.

       slashed staff head count by two in 18 months.

 

earlier background

prior to 1989, served electric power research institute as staff assistant; qume corporation, san jose, ca, as senior secretary; and stanford university hansen laboratories, stanford, ca, as secretary to laboratory director/professor of electrical engineering.  in these assignments, built outstanding executive support, communication, correspondence, marketing, confidentiality and research support skill sets.

 

education

technical and business seminars from 1989 to 1999

west valley college, business administration from 1995 to 1997, gpa 3.6 (dean s list)

lawton business school c paralegal certificate (30 units), 1989, gpa 3.8

san jose community college c general education, 1966, gpa 2.0

 

yyyyyy x. yyyyyy                         903 sunrise terrance #0000 xxxxxx xxxx , xxxx , xxxxx 00000

  (xxx-xxx-xxxx

                                                                                                                                               abc@xyz.com

 

 

cover letter text

 

date

 

 

 

hiring agent name

title

company name

address

city, state   zip code

 

dear                   :

 

i am currently seeking a challenging career opportunity in an administrative/executive support capacity and am submitting my resume for your review.  in advance, i thank you for your time and consideration.

 

as demonstrated in the accompanying resume, my professional qualifications include over 20 years of highly successful experience in all phases of office administration.  to complement this background, i possess demonstrated expertise in r&d administration, executive support, scheduling, planning, event management, report origination, it and policies/procedures as well as strong problem-solving and managerial capabilities.  as an employee, you will find me to be an enthusiastic and disciplined team player, committed to supporting you in achieving your objectives through superior performance. 

 

i am confident that i could be a valuable asset to your firm, and look forward to interviewing with you in the near future to further discuss my areas of experience and expertise that would be a contribution to your organization.

 

 

 

 

sincerely,

 

 

yyyyyy x. yyyyyy

 

 

 

 

 

attachment

 

 

 

 

 

 

 

 

 

yyyyyy x. yyyyyy                         903 sunrise terrance #0000 xxxxxx xxxx , xxxx , xxxxx 00000

  (xxx-xxx-xxxx

                                                                                                                                               abc@xyz.com

 

thank you letter text

 

 

date

 

contact name

company name

address

city/state/zip code

 

dear _______________________________:

 

i would like to thank you for providing me the opportunity to interview with you and discuss the exciting executive assistant position currently available with your organization.  having gained a deeper insight into the job requirements and your objectives, i am confident you will find me a valuable asset in achieving your goals.

                                                         

as discussed, i am an enthusiastic, disciplined team player eager to continue a successful career as a dedicated member of your staff.  i believe you will find my dynamic management, coordination and communications skills vital to your operations and look forward to contributing to your success.

 

should you have any additional questions, or to discuss future employment opportunities, please feel free to contact me at your earliest convenience.  again, thank you for the enlightening interview.  i look forward to your response.

 

 

 

 

sincerely,

 

 

 

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