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Yyyyyy x. yyyyyy
0000 xxxxxx xxxx , xxxx , xxxxx 00000 • (xxx-xxx-xxxx • abc@xyz.com
Solutions-focused, multilingual Executive Assistant specializing in Administrative Operations, C-Level Executive Support, Business Communications, Organizational Management, and Workflow Prioritization eager to contribute 20+ years of cross-functional experience within fast-paced, multibillion-dollar companies toward optimizing an employer s productivity.
Profile of Qualifications
Top-performer who makes solid decisions to reflect positively on business productivity and company well-being.
Integral leader who seamlessly handles confidential administrative responsibilities while maintaining high-quality service levels.
Excellent communicator who effectively interfaces with all business representatives through to executive level.
Proficient multitasker who plans, prioritizes, and manages multiple assignments within deadline-driven environments.
Ambitious self-starter who demonstrates superior attention-to-detail and sharp analytical abilities.
Key Areas of Expertise
Executive-Level Support Worldwide Travel Logistics Organizational Management HR Support
Business Communications Calendar Management Filing / Recordkeeping Interviewing / Testing
Workflow Prioritization Client / Vendor Relations Presentations Development Correspondence Drafting
Professional Synopsis
Apply dynamic leadership talents toward assisting executive-level professionals with daily operational objectives to include directing top-performing administrative teams; managing comprehensive calendars; and coordinating meeting schedules.
Collect data from domestic / international business units to create and / or consolidate PowerPoint and board presentations.
Resourcefully draft, organize, and disseminate confidential business correspondence for executive-level review.
Interface between internal / external senior-level executives, CEO direct reports, and board members, as well as corporate communications, legal, and compliance departments to ensure seamless business operations at all times.
Coordinate and manage complex domestic / international travel logistics (i.e. air, transfers, hotels, itineraries, trip folders).
Drive business growth by partnering with in-house Senior Recruiters to coordinate interviews and hiring-related matters.
Optimize HR efforts by serving as Project Coordinator to include preparing all Personnel Requisition Forms for new hires / staff replacements; conducting language tests for bilingual candidates; and supporting targeted background screening.
Utilize broad scope of professional knowledge to assist executives with special projects (i.e. translation of highly confidential documents from Chinese to English, translating Nestl recipes for Chinese New Year giveaway packages in Chinatown).
Demonstrate sharp analytical abilities toward tracking engineering project expenses to budget and arranging file structures for capital expenditures to include actively monitoring the CFOs incoming correspondences to ensure timely follow-through.
Support company in sustaining and developing business by building / maintaining key client relationships.
Contribute strong communication skills toward liaising among vendors, hotel management, and caterers in planning conferences and off-site events for 250+ attendees that is instrumental in effectively streamlining project approval and review processes.
Professional Experience
Executive Assistant to Chief Financial Officer
UTStarcom, Inc., Alameda, CA 2006 C Present
Executive Assistant to Enterprise President Schwab Global (2000 C 2005)
Executive Assistant to President / CEO Schwab-Tokio Marine (1997 C 1999)
Charles Schwab & Company, Inc., San Francisco, CA 1997 C 2005
Administrative Coordinator to Senior Vice President Manufacturing Department
Nestl Beverage Company, San Francisco, CA 1990 C 1997
Additional Professional Roles Held Prior to 1990
Education & Additional Skills
Bachelor of Arts in Management Studies (Personnel Management) Hong Kong Polytechnic University
Project Management Training University of California, Berkeley Extension
Microsoft Office Suite • Internet Applications • Shorthand (100 wpm) • Audio Transcription
Fluent in English, Cantonese, & Mandarin languages; basic knowledge of French & German languages
Yyyyyy x. yyyyyy
0000 xxxxxx xxxx , xxxx , xxxxx 00000 • (xxx-xxx-xxxx • abc@xyz.com
Date
Hiring Agent Name
Title
Company Name
Address
City/State/Zip Code
Dear__________________:
I am currently seeking a challenging [ Insert Job Title ] role, and am submitting my resume for your review.
I am excited to build a rewarding career with your organization, and am confident that my professional skills can achieve your key objectives. I can offer 20+ years of cross-functional experience in C-Level Executive Administrative Support, Business Communications, and Organizational Management, and am well-versed in all facets of Correspondence Drafting, Domestic / International Travel Coordination, and Client / Vendor Relations.
To complement my background, please note that I hold a Bachelor of Arts in Management Studies (Personnel Management Emphasis) from Hong Kong Polytechnic University. I also completed Project Management training at the University of California, Berkeley Extension.
Currently, as an Executive Assistant to the Chief Financial Officer, for UTStarcom, Inc., I apply my dynamic leadership talents toward supporting daily administrative and operational objectives to include organizing comprehensive calendars and coordinating meeting schedules; arranging complex domestic / international travel logistics; and liaising between internal / external senior-level executives, CEO direct reports, and board members. Within this role, I also drive business growth by partnering with in-house Senior Recruiters to coordinate interviews and hiring-related matters. As this is just a sampling of my job history, please kindly refer to my enclosed resume for additional experience.
You will find me to be a solutions-focused, multilingual (English, Cantonese, Mandarin) professional who can contribute superior attention-to-detail and sharp analytical abilities. In addition, I can plan, delegate, and manage multiple assignments within deadline-driven environments while streamlining administrative processes to increase productivity, efficiency, and quality. For the sum of these aforementioned reasons, I believe I will prove to be an incredible asset to your team.
I look forward to hearing a positive response from you, and thank you for your time and consideration.
Sincerely,
Yyyyyy x. yyyyyy
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