0000 xxxxxx xxxx , xxxx , xxxxx 00000
xxx-xxx-xxxx
abc@xyz.com

 

administrative assistant

well-rounded and energetic professional with 20+ years experience seeks new challenge and opportunity to apply consummate skills as an administrate assistant.  efficient and eager to contribute exceptional business support, project management, and interpersonal skills while optimizing operations of a progressive organization.

♦ key areas of expertise ♦

   office administration

   project management

   budget development/management

   cost analysis and forecasts

   financial impact analysis

   data entry & analysis

   various report preparation

   troubleshooting

   problem resolution

   policy and procedure development

   leadership and training

   personnel management

yyyyyy x. yyyyyy

professional profile                                                         

  escalate business development by ensuring quality administrative support; provide project management, cost analysis and forecasts, oversee budgets, conduct data entry, and prepare reports and correspondence

  organized and detail-oriented leader with experience in personnel management; supervise and support team players, provide training, approve leave requests and time sheets, and perform employee evaluations

  communicate technical and complex information easily and concisely; superior verbal and written skills; interpret policies and procedures; knowledgeable in federal and state laws and statutes

  demonstrate diagnostic, negotiating, and collaborative problem-solving skills; respond calmly to tough situations

yyyyyy x. yyyyyy

employment history                                                          

arizona department of economic security (des)

administrative services officer ii                                                                                             02/2006 c present

division of business and finance, office of facilities management ▪ phoenix, az

   demonstrate superior personnel management skills while directing team of five employees; provide  training and development, approve leave requests and time sheets, and conduct employee performance evaluations

   skillfully manage annual budget of $32m; prepare lease escalation projections and cost analysis of new building/project proposals

   serve as landport computer system administrator and initiate amendments to increase process improvements for end user; provide training and technical support to staff

   assign and approve funding; conduct expenditure corrections and control occupancy budget

   efficiently prepare various data and statistical reports as required; conduct data entry including encumbrances for land, building and improvements (lb&i) into financial management & control system (fmcs)

   successfully reconcile fixed assets records; calculate and report depreciation of assets

 

budget control development specialist ii                                                                                02/2005 c 02/2006

division of employment and rehabilitation services, child care administration ▪ phoenix, az

   aided in development of annual child care administration budget request; modified decision packages and prepared supporting documentation for submittal of request

   accurately prepared and analyzed expenditure reports; processed revisions, and ensured efficient fund control of child chare subsidy funds

   formulated caseload and client authorized reports; analyzed data, conducted forecasts of future caseload growth, and amended projections as required

   established and maintained funding streams and encumbrance lines for payments processed in the azccats computer system; carried out revisions in fmcs ensuring provider payroll was conducted efficiently

   prepared deposits of cash received from provider overpayments, assigned funding source, and verified deposit of funds in fmcs; supplied audit requests of provider payments

   successfully conducted financial impact analysis for senate and house legislation

   effectively collaborated with financial services admin (fsa) on forecast models utilized in determining child care surplus/shortfall amounts

   demonstrated knowledge of state and federal regulations; mandated how child care development funds were expended

 

budget unit human service fiscal program specialist                                                             09/2000 c 02/2005

division of children, youth & families, fboa ▪ phoenix, az

   served as budget manager during absence; attended necessary meetings

   efficiently directed funding for child protective services (cps) client payroll; created new provider services utilized for provider payments, and processed expenditure revisions

   skillfully aided in annual cps budget request development; established and modified decision packages, and prepared supporting documentation

   expertly conducted financial impact analysis for senate and house legislation

   monitored expenditures and availability of finds for child welfare programs within the division; ensured accuracy while processing deposits of revenue

   supported district staff; created reports and correspondence, and resolved overpayment concerns

   demonstrated knowledge by interpreting state, federal, and des laws, statutes, and regulations

yyyyyy x. yyyyyy

additional employment                                                     

administrative assistant ii, part-time                                                                                      07/1999 c 09/2000

des, division of children, youth & families, fboa field support unit ▪ phoenix, az

research and statistical analyst ii                                                                                           07/1997 c 07/1999

des, division of benefits and medical eligibility ▪ phoenix, az

administrative assistant ii                                                                                                       12/1994 c 07/1997

des, administration for children, youth and families, field support unit ▪ phoenix, az

secretary                                                                                                                                 02/1993 c 12/1994

des, administration for children, youth and families, training unit ▪ phoenix, az

secretary                                                                                                                                 01/1991 c 02/1993

des, administration for children, youth and families, budget unit ▪ phoenix, az

clerk typist iii                                                                                                                         09/1988 c 09/1990

des, division of benefits and medical eligibility, family assistance admin ▪ phoenix, az

yyyyyy x. yyyyyy

computer skills                                                                 

   proficient in microsoft nt, windows xp/2000/95, microsoft word, excel, access, lotus, and paradox

   knowledgeable in des mainframe systems including financial management & control system (fmcs), uniform statewide accounting system (usas), data warehouse, ifarm, childs -cps system, and azccats- child care system

yyyyyy x. yyyyyy

education                                                                             

business courses                                                                                                                                    dates

?? community college ▪ phoenix, az

 

business courses                                                                                                                                    dates

western international university ▪ phoenix, az

 

please provide course title/degree, school name, city, state and dates.  if you can t remember dates we can leave those out.