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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Phone: (xxx-xxx-xxxx

abc@xyz.com

 

Energetic, incisive, and ambitious Administrative Specialist eager to contribute considerable talents in meeting and event planning and coordination toward supporting a dynamic employer in achieving goals and objectives.

 

Profile

 

         Substantial administrative expertise with proficiency in planning, coordinating and managing meetings, events, corporate training sessions, workshops and conferences.

         Significant goal setting and time management abilities; gracefully balance competing demands, deadlines, and requirements.  

         Excel in project management, calendar management, research, coordinating onsite and offsite meetings, and overseeing full spectrum of travel and hotel accommodations.

         Proven ability to process a high volume of work without sacrificing quality, and continuously seek out new ways to streamline and accelerate daily business processes and procedures.

         Resourceful self-starter and problem solver; decisively set goals and develop action plans for swift attainment. 

         Create and manage spreadsheets and databases to meticulously track vital information.

         Outstanding leadership, analytical, communication, multi-tasking and scheduling abilities.

         Efficiently and seamlessly steer cohesive efforts among staff, management, clients, vendors, and external personnel.  

 

Professional Experience

 

Various companies, 2008 to Present

Administrative Assistant

         Complete short-term temporary assignments as directed by staffing agency for companies requiring proficient administrative specialists.

 

RBC Dain Rauscher, 2007 to 2008 (contract)

Events and Meeting Coordinator

  • Expeditiously orchestrated logistical details for particular company training program by arranging ground transportation and hotel accommodations for participants, securing catering services, and providing attendees with registration and confirmation information.  
  • Served as point of contact for speakers, presenters, and company s travel agency.

 

Piper Jaffray and Co., 2004 to 2006

Project Manager

         Spearheaded advanced training workshops for financial advisors and managers by securing meeting space and hotel rooms, negotiating rates with hotels, acquiring and arranging audio-visual equipment, and organizing all training materials.

 

Continued

 

 

Yyyyyy x. yyyyyy ~ Page 2 of 2

 

Professional Experience continued

 

         Partnered with outside trainers in determining, confirming and obtaining travel and classroom needs. 

         Exercised solid administrative talents toward reviewing and tabulating workshop evaluations, and verifying invoice processes pertaining to workshops.

         Maintained up-to-date Continuing Education database for Private Client Services and closely partnered with Compliance Department to ensure registered financial advisors attended branch s annual compliance meeting. 

         Prepared extensive reports including accurately tracking branch office managers monthly coaching calls attendance. 

         Applied keen planning and organizational strengths toward assisting Communications and Events Department in executing successful company-wide conventions.

 

Various companies, 2002 to 2004

Administrative Assistant

         Completed several contract assignments through temporary agencies, providing expertise with office administration, special event management, and business correspondence.

  • Exercised sharp communication and interpersonal skills to deliver exceptional customer service.

 

Johnstech International, 1997 to 2002

Executive Assistant

  • Provided comprehensive administrative support to President and Executive Committee members inclusive of scheduling meetings, managing calendars, arranging conference calls, and overseeing all corporate travel.
  • Demonstrated exemplary multi-tasking capabilities in answering, screening and routing telephone calls, negotiating hotel rates, serving as corporate meeting/event planner, and researching potential venues.
  • Proactively contributed to marketing operations encompassing trade shows, conferences, sales and distributor meetings, transporting material to exhibition sites, entering leads, and mailing out product/company literature.
  • Reliably maintained critical files inclusive of patents, non-disclosure agreements, distributor agreements, and building security listing.

 

 

                   

 

 

Prior background includes role as Administrative Assistant for 3M Company from 1980 to 1996; adeptly supported Marketing and International Director of Printing and Publishing Systems Division, National Sales Manager, and Distribution Development Manager.

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