yyyyyy x. yyyyyy

 

0000 xxxxxx xxxx , xxxx , xxxxx 00000

xxx-xxx-xxxx [c]   703.771.8508 [h]

email: abc@xyz.com

country of citizenship:   usa

social security number:  xxx-xx-xxxx

 

vacancy announcement #:

position: 

________________________________________________________________

 

i am highly interested in being considered for the (here, mary, you would insert the name of the position as it is posted, i.e. marketing management, human resource management, sales position, etc.) position available.  with over two decades of extensive administrative, executive support and project management, as well as marketing, operations and personnel management background, i believe i can make a positive contribution in this position.  to acquaint you with my qualifications, i am submitting my resume.  in advance, i thank you for your time and consideration.

 

as demonstrated in the accompanying document, i have been serving in numerous administrative management and supervisory roles over the past 20+ years, including administrative specialist providing support to a finance manager, senior administrative associate, executive assistant and office manager, as well as in a number of desktop publishing/graphic artist/web master assignments.  these roles required providing in-depth administrative support for maximizing company performance through management of office processes/procedures, oversight of all accounting and accounts payable/receivable functions, and providing graphic arts and web management expertise. 

 

additionally, i served in support roles for executive-level management, maintaining schedules, coordinating meetings and arranging for all ancillary requirements, such as audio/visual equipment and catering.  i handled travel arrangements and reconciled expense reports, and generated correspondence as well as a variety of needed reports.  i also worked in the human resources arena, providing new hire orientation materials and overseeing personnel reviews, among other responsibilities. 

 

i have assisted the company field security officer in processing more than 1200 clearances and worked in various personnel-related security areas.  i was instrumental in processing long-term visit authorizations and visit access requests for 22 international sites.  additionally, i oversaw non-disclosure agreements, fingerprint cards and government documents for clearance applicants. 

 

as an employee, you will find me to be an enthusiastic and disciplined team player, with proven abilities in motivating teams, as well as a clear and effective communicator, committed to supporting you in achieving your objectives through superior performance.  i welcome the opportunity to meet with you at your earliest convenience, and look forward to interviewing with you in the near future.

 

 

sincerely,

 

yyyyyy x. yyyyyy

 

 

 

attachment

yyyyyy x. yyyyyy

 

0000 xxxxxx xxxx , xxxx , xxxxx 00000

xxx-xxx-xxxx [c]   703.771.8508 [h]

email: abc@xyz.com

country of citizenship:   usa

social security number:  xxx-xx-xxxx

 

 

vacancy announcement #:

position: 

________________________________________________________________

 

core competencies

scheduling; meeting facility preparation; audio/visual equipment; catering; calendar maintenance; email; travel arrangements; expense reports; executive support; report generation; correspondence; hr support; new hire orientation; personnel reviews; security support; security database management; company start-up; accounting; a/p; a/r; payroll; invoicing; sub-contractor management; vendor interaction; customer relations; material delivery coordination; marketing/advertising production and management; web site management; p&l reports; balance sheets; client interaction; needs assessment; publications production; advertising graphics; online documentation; workshops; slides; business-identity materials/flyers; training; desktop publishing; six sigma; top secret clearance; technology skills: windows xp, mac, unix, ms office, publisher, lotus notes, sap, frontpage, quickbooks pro, org5 plus, illustrator, freehand, pagemaker, adobe photoshop, html

 

professional experience

may 2009 - present

raytheon technical services company, llc

reston, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

administrative specialist

 

promoted to this position in response to excellent performance in preceding role as senior administrative associate.  in addition to continuing with assigned tasks, now provide support to finance manager.

 

 

 

april 2006 c may 2009

raytheon technical services company, llc

reston, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

 

page 1 of 4

yyyyyy x. yyyyyy                                                  vacancy:                                                                        page 2 of 4   

 

senior administrative associate

 

reporting directly to deputy product line manager, was tasked with variety of administrative responsibilities, including coordinating and overseeing all meeting schedules, preparing venue/facility, and assuring all required audio/visual equipment as well as event catering needs were addressed.  maintained daily work calendar for deputy and screened all emails to assure items requiring attention were dealt with appropriately.   developed travel arrangements and managed all travel and expense reports.  for monthly review by management of internal programs, compiled data for meetings and oversaw all eroom data configuration and catering for meetings.

 

worked closely with deputy to provide seamless administrative support for highly visible, pre-proposal efforts for complex projects, and was source of executive administrative support for vp, mission support and homeland security solutions.

 

during this timeframe, additionally, from march-august 2008, was senior executive assistant to two vice presidents, providing similar duties as listed above as well as generating a variety of reports, memoranda, correspondence and other materials.  assisted human resources managers with developing, updating and distributing new-hire orientation dvd and related materials packets, and producing annual hr review presentations.

 

earlier, assisted field security officer in a variety of functions.  utilized the defense security service joint personnel adjudication system to process/track 1200+ clearances and indoctrinated, de-briefed and in- and out-processed personnel, notifying sites of changes in eligibility.  for 22 international sites, processed long-term visit authorizations and visit access requests.  oversaw non-disclosure agreements, fingerprint cards and government documents for clearance applicants, and attended access commander security management database training.

 

 

 

october 2005 c april 2006

volt services, inc.

herndon, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

executive assistant

 

for this temporary employment agency, supplied administrative support for vice presidential/executive level at such companies as lafarge north america and raytheon technical services company.  following temporary assignment, was hired for permanent assignment by raytheon.

 

 

 

september 2003 c august 2005

logan s construction llc

purcellville, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

 

yyyyyy x. yyyyyy                                                  vacancy:                                                                        page 3 of 4   

 

office manager

 

played major role during company start-up by setting up and managing all office administrative responsibilities, including accounting functions such as utilizing quickbooks pro to implement a new payroll process, as well as accounts receivable and accounts payable processes.  additionally, designed methodologies for management of sub-contractors, scheduling of jobs as well as personnel, and dealing with vendors and customers.  worked closely with construction materials vendors to coordinate deliveries, ensuring continuous, uninterrupted work at job sites.  authored correspondence, developed p&l reports and balance sheets, and managed other information/data.

 

utilized background and experience in graphic arts, desktop publishing and wide-ranging computer technology to take responsibility for company marketing/advertising, including the design and production of ads and all materials, and to develop and maintain company website.

 

 

 

may 1995 c september 2003

mb images

leesburg, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

freelance graphic designer/desktop publisher

 

was tasked with comprehensive responsibility for management of all business functions, including a/r, a/p, marketing and business development/sales.  worked closely with clientele to establish needs/requirements to be met.  designed and produced websites, advertising materials, online documentation, workshops, slides, handouts, business-identity items and various flyers.  clients included bell atlantic, ameritech and weber & associates; for a telecommunications client, developed sales training materials, including slides and handouts, for sales training.  additionally, designed and produced bi-monthly community newsletter.

 

 

 

march 1994 c may 1995

weber & associates

herndon, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

administrative associate/desktop publisher/graphic artist

 

 

 

january 1993 c march 1994

mactemps

gaithersburg, md

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

yyyyyy x. yyyyyy                                                  vacancy:                                                                        page 4 of 4  

 

desktop publisher/graphic artist

 

 

october 1991 c october 1993

cbis federal, inc.

fairfax, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

administrative secretary/hypertext author/desktop publisher

 

 

 

august 1989 c october 1991

maxm systems

vienna, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

executive secretary/technical support assistant

 

 

 

september 1986 c august 1989

rci

vienna, va

hours per week:  _________

salary: __________

supervisor: ___________                   may/may not contact

 

administrative assistant/administrative secretary/receptionist

 

 

education/training/professional development

ethics training (raytheon sponsored), 5/08

r6 sigma training, 10/07

respect training (raytheon sponsored), 6/07

become a better communicator, 4/07

access commander (security management database), 4/07

administrative assistant s conference, 10/06

diss joint personnel adjudication system jpas, 9/06

 

high school diploma

credit hours

gpa

 

professional achievements and awards

rtsc achievement award, 11/09

rtsc achievement award, 7/08

rtsc achievement award, 12/07

r6sigma specialist certification, 12/07