Senior Level Administrative Support
Support High Profile Leaders / Special Event Coordination / Polished and Professional
Highly Regarded Senior Level Executive Support Professional with expertise in relationship cultivation, office administration and calendar management. Outstanding organizational ability, office efficiency and time management skills with a reputation for excellence and high quality production. Ability to plan and execute strategic events and provide superior business support to high level Business Leaders. Thrive in a fast paced, challenging environment that offers new opportunities for accomplishments and success. Seeking an Administrative Leadership position with a progressive organization that values solid professional skills, tenacity and professionalism.
Attention to Detail
Build and Maintain Relationships
Effectively Manage Multiple Projects
Event and Meeting Coordination
Excellent Writing Skills
Exercise Excellent Judgment
Loyal and Dependable
Manage Multiple Projects
Persuasive and Effective Speaker
Quick to Learn New Technology
Regulatory /Legislative Interaction
Research, Data Collection and Analysis
Scheduling and Calendar Management
Strategic Planning and Execution
Strong Analytical Skills
Ariba Purchasing System
Morgan Stanley, New York, NY (1997 to 2009)
Executive Assistant (1999 to 2009) and Administrative Assistant (1997 to 1999)
w Provided executive-level administrative support for the Global Head of Corporate Services, Corporate Services Sourcing Group and IT Department; managed calendars, conference call arrangements, video-conferencing coordination and travel arrangements for key leaders in the organization.
w Monitored online expense reports and credit card reconciliation, produced PowerPoint organizations for meetings and conferences and managed the distribution of the monthly electronic newsletter for IT and client subscribers.
w Oversaw on boarding for new hires and internal transfers and assisted in the development of a comprehensive employee handbook for the administrative staff.
w Planned and coordinated annual IT Conferences including venue selection and guest speakers, oversaw the execution of a quarterly Town Hall Meeting for 200+ staff and handled multimedia set up, registration and attendance tracking.
w Spearheaded effort to consolidate office supply purchases with Corporate Services department resulting in excess inventory and reduced costs.
Pavion, Ltd. Nyack, NY (1994 to 1997)
International Regulatory Coordinator (1997)
w Provided senior level administrative support for the Director of R&D and Quality Control division for the largest manufacturer of budget cosmetics in the country.
w Spearheaded company wide project to implement compliance initiatives for new European EEC regulations; recalculated and reformatted ingredients lists for all products, compiled documentation for GMP and environmental files, and acted as liaison for International Sales and Marketing division for new compliance requirements.
w Created and implemented a spreadsheet to easily analyze formulas and ingredient chemical composition for manufacturing division.
Office Assistant to VP of Manufacturing (1994 to 1997)
w Provided superior administrative support for the VP of Manufacturing and the Manufacturing, R&D and Quality Control Departments; coordinated office support, new hire processes, meeting coordination and preparation of presentations.
w Led coordination efforts for a new private label project; developed spreadsheets to evaluate sales potential, production planning, manufacturing and distribution plans.
w Implemented standardized reports utilized by production to monitor productivity and created a new R&D status report to track new formulations.
Rutgers University, Douglass College, New Brunswick, XXXXXX: Bachelor of Arts, English / Education Minor
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