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Yyyyyy x. yyyyyy

xxx-xxx-xxxx                                                       1 Hermann Park Ct. #0000 xxxxxx xxxx , xxxx , xxxxx 00000              



Solutions-focused, results-driven Records/Data Management Specialist with superior organization, project administration, research, and technology skills eager to contribute talents toward supporting company in optimizing performance.



         Comprehensive, progressive background in Records Management, assuming increasing responsibilities for quality and efficiency of varied operations and projects, with extensive knowledge of Firm s needs and objectives.

         Proficiently use resources to effectively manage records with 100% accuracy and provide key stakeholders in securing critical answers to complex issues.

         Dynamic interpersonal relation, team collaboration, client relationship management, and communication skills.

         Superior research, information gathering, data generation, and analytical skills vital to providing quality written materials and records.

         Motivating leader who delivers highly effective training and guidance to records team in issues ranging from computer program operations and data entry to records management and career development.

         Excel in defining, developing and implementing targeted strategies, procedures, etc. to maximize productivity and efficiency while maintaining high quality standards and company policy/regulatory compliance.

         Advanced computer skills and extensive background in using internal/external databases.

         Equally effective in independent/minimal-supervision and teamwork settings.

         Solutions-focused, detail-oriented professional with exceptional prioritization, project coordination, time management, and multitasking abilities.



VINSON & ELKINS LLP C Houston TX C New Business Intake and Records Specialist II               2004-Present

         In recognition of ongoing superior performance, selected to contribute expertise in web-based programs and sharp research skills toward developing quality conflict of interest reports using internal and external databases.

         Proficiently maintain internal database functions including building and updating corporate family trees and issuing client matter numbers, projects and files. 

         Actively support attorneys and secretaries with New Business Intake and file management processes; thoroughly research client and project information and prepare detailed files for offsite storage.

         Collaborate with New Business Intake and Records Manager and independently facilitate diverse Records Management projects, contributing expertise in records and information management as well as advanced knowledge of retention and records management software toward optimizing productivity and efficiency.

         Progressed to Records Coordinator, working with the HQ Records Manager in the management of client release files, destruction projects, and oversee/process offsite storage systems and renovation project.

         Mentored Records Specialists in data entry and coordinated special projects with national Records Managers.

         Assisted in planning, definition, administration and approval processes surrounding destruction policies and procedures, as well as liaising with Iron Mountain offsite storage representatives.

         Collaborated with section heads, new/departing attorneys, paralegals and other legal staff to ensure the safekeeping, detailed accuracy, efficacy and viability of the firm s records management system.

         Assisted in the management and maintenance of the system over the life cycle of each file encompassing data entry, file maintenance, change management/adequate file notes for future disposition, storage/archiving, file ingress/egress from storage, client releases, dynamic structure reorganization for closed/open accounts, and final file destruction/electronic archival/destruction.

         Promoted from Records Specialist II, with accountability for distributing incoming information, integration of new data into the print and electronic records systems, retrieving files from archives/notifying vendor of changes, categorizing records, closing/archiving, refiles/interfiling, and processing and maintaining Audit Letters, Legal Opinions, and special reports.


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Yyyyyy x. yyyyyy                                                                                                                         Page 2 of 2


Professional Experience continued


FOLGER LEVIN & KAHN LLP C San Francisco CA C Records Clerk I                                                 2003-2004

         Oversaw and managed all Records Department activities for the firm including processing file/box/offsite storage requests.

         Collected data and analyzed for report preparation, and processed reports for offices in San Francisco and Los Angeles.

         Developed and maintained excellent vendor relations, with responsibility for verifying accuracy of and processing of vendor invoices.

         Monitored, conferred with and advised attorneys and staff as facilitator of the document retention program.



Austin Community College, various classes over time, and Increasing Personal Effectiveness Certificate, 2006

Capital City Careers, Austin, Legal Secretary Certificate, 1995

High School Diploma



Docs Open, Power Docs, Legal Key, Summation, Word, WordPerfect, Outlook, GroupWise, Elite/Enterprise, CMS, iManage


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