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yyyyyy x. yyyyyy

20 woodrun court ~ xxxxxx, xxxxxx xxxxxx ~ (xxx-xxx-xxxx ~ abc@xyz.com

career profile

 

accomplished administrative professional with more than 13 years experience supporting executive staff. possess excellent skills in project management, event planning, report generation, corporate calendar management, and streamlining operations for timely project completion. technically proficient in microsoft word, excel, powerpoint, access, ms outlook, lotus notes, delta view, fits, and adobe acrobat applications. currently types at 60 w.p.m. provide superior organizational abilities and very strong attention to detail.

professional experience

 

mckinsey and comxxxxxxny, florham xxxxxxrk, nj                                                         10/2005-present

executive assistant to princixxxxxxl and associate princixxxxxxl

     provide broad administrative support to executive staff including xxxxxxrtners, directors, and other consultants for special projects as needed in client, practice, and personnel related initiatives.

     manage and organize xxxxxxrtner s schedules and calendars to maintain efficient use of time for meetings and project planning as well as personal tasks such as follow up on medical claims, community service, social club, and typing.

     consult with clients, xxxxxxrtners, and other key individuals that help with determining outcome of project timeline, budget, and status.

     oversee planning, organization, and execution of major comxxxxxxny projects, producing documentation and powerpoint presentations within tight deadlines.

     facilitate and screen incoming telephone calls, process mail, coordinate travel arrangements, and generate time and expense reports with accuracy and efficiency.  

     xxxxxxrtner with dexxxxxxrtment heads to devise plans for efficient workflow utilizing interdexxxxxxrtmental collaboration to ensure project deadlines are met.

 

babcock and brown, new york, ny                                                                         07/2005-10/2005

executive assistant

     prexxxxxxred and compiled materials by word processing, formatting graphic presentations, and organizing documentation for comxxxxxxny memoranda and presentation books.

     produced and reviewed blackline legal documents.

     answered comxxxxxxny phones during business hours to ensure optimal phone coverage and processing of customer inquiries.

     authored and edited comxxxxxxny correspondence and memos to staff, clients, and vendors.

     administered comxxxxxxny database, maintaining and improving organizational notebooks and systems to ensure key statistical information is updated and available.

     organized executive travel arrangements and maintained travel files for expense reports.

     updated executive staff attendance status by communicating daily via microsoft outlook and tv guide.

     provided administrative support by maintaining and updating files, updating rolodex information and outlook contacts, ordering lunches, registering taxes, coordinating dinner functions and travel arrangements, and running errands.

     compiled updated information to facilitate composition of document retention policy (fits) and maintained and updated cch filings.

     facilitated comxxxxxxny meetings by organizing meeting schedules, confirming times, locations, and attendees, reserving conference rooms, arranging for food service, and prexxxxxxring any needed agendas, files, and presentation materials.

     prexxxxxxred and processed travel and corporate expenses, medical claims, personal expenses of executive staff, and travel logs.

 

prudential zinn associates realtors, montclair, nj                                       03/2005-07/2005

sales associate

     developed client base by researching business opportunities and calling on potential customers.

     located and identified properties available for listing.

     utilized innovative marketing methods to attract potential customers to property listings.

 

yyyyyy x. yyyyyy                                           xxxxxxge two

 

thomas h. lee capital, new york, ny                                                                     12/2004-03/2005

executive assistant

     composed and filed correspondence, memorandums, and spreadsheets for all assigned projects.

     entered vendor invoices into peachtree accounting software and processed a weekly run of vendor checks to ensure accounts xxxxxxyable were up to date.

     led administrative support for executive staff by answering and screening all telephone calls, maintaining staff calendars, and serving as liaison between dexxxxxxrtment heads.

 

athene, inc./pegsus xxxxxxrtners/pridetech, new york, ny                                 11/1998-11/2004

office manager/executive assistant to president and coo

     acted as primary contact for material distribution and communication of standard operating procedures to all staff members.

     directed administrative functions by scheduling and organizing meetings and conferences, updating consultant and employee databases, processing monthly rates, activating and inactivating employee access, and maintaining vendor, consultant, and supplier contacts.

     analyzed work flow in various dexxxxxxrtments to identify improvements and implement new processes for organization and communication.

     assisted hr with new hire orientation and producing program policies regarding updated comxxxxxxny procedures and benefits.

     served as liaison between direct managers and executives.

     managed financial initiatives by processing, updating, and reviewing timesheets, xxxxxxyroll, executive expenses, insurance, and invoices as well as coding invoices and purchase order requests for management approval.

     oversaw helpdesk operations to provide national hardware break fix services and ensure timely project rollouts for major clients.

     managed logistics operations by ordering, returning, administering, and controlling costs of various procedures.

     provided client and end user follow up to ensure satisfactory performance by the comxxxxxxny.

     created powerpoint presentations, typed general correspondence, composed email sent comxxxxxxny-wide, and reviewed and edited marketing materials for documentation accuracy.

     prexxxxxxred with end-of-quarter accruals and dexxxxxxrtment summary reporting.

 

eisai, teaneck, nj                                                                                                           04/1996-11/1998

executive assistant to president and vice president

     led administrative functions by generating comxxxxxxny correspondence, maintaining executive calendars and administrative database, scheduling meetings, and producing itineraries for travel arrangements.

     assisted project directors in determining logistics for district meetings and producing all individualized on-site materials for meetings.

     provided corporate event planning for executive conferences, meetings, and special events including dinners and holiday functions.

education

 

professional school of business, millburn, nj

real estate salesperson certification, 03/2005

 

felician college, rutherford, nj

bachelor of arts in business administration, 05/2004

 

berkely college, west xxxxxxterson, nj

associate of applied science in office systems management, 12/2000

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