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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000


Financial Analysis and Document Management Professional

Regulatory and Compliance SME ~ Oversight and Leadership ~ Comprehensive Audits


Performance-focused Financial Analyst and Strategist eager to contribute practical experience toward actively supporting a dynamic organization in maximizing results, specifically in document retention and management.  


Qualifications Profile


Ø  Strong technical background with the ability to work independently on multiple research projects with specialized knowledge of leadership and management initiatives, Records Retention, Sarbanes Oxley regulations and compliance, strategic financial planning, business restructuring, financial instrument management, risk management and assessment, budget management, forecasting, public company reporting, as well as cross-functional team development.

Ø  In-depth knowledge of vendor relations related to appropriate utilization of financial data.

Ø  Possess strong research and analytical skills concerning both quantitative and qualitative data.

Ø  General understanding of the financial trading systems arena due to advanced education and training regarding information management and business practices.

Ø  Effectively lead top-performing teams to produce both short term and long term financial strategies.

Ø  Excel in defining and implementing policies, procedures and operational systems that boost productivity, efficiency and quality of operations, specifically asset management.

Ø  Competent leader and mentor who is able to create a team environment, including building collaborative relationships, training peers to perform at maximum efficiency, and the capacity to form cross-functional coalitions in order to ensure knowledge is shared across departmental lines.

Ø  Proven ability to adapt strong process knowledge and technical skills to diverse organization needs.

Ø  Technology savvy and proficient in multiple software systems and financial platforms including; MS Office Suite, Oracle, InSight, SAP, Discoverer, WinLease, Cognos, InSource, Tax Calendar, Citrix, Sametime, Vista ADI, TRIM (records management software)


Functional Competencies


Ø  Consistently offer training and development for new users in concerted efforts to improve quality of data as well as on policies and procedures related to retention systems. 

Ø  Research and analyze specific market data in order to employ strategic business initiatives.  

Ø  Demonstrate dynamic leadership qualities and strong communication skills in successfully steering financial planning meetings and delivering comprehensive strategies.

Ø  Carefully analyze various documents and reports in order to identify and reconcile potentially costly errors.

Ø  Develop expert plans of action according to specific financial needs, both expeditiously and effectively.

Ø  Ensure critical internal and regulatory compliance in order to advise and implement necessary action plans related to risk management procedures and processes.

Ø  Embrace company initiatives and lead process integration efforts throughout various departments.

Ø  Analyze corporate actions regularly in order to plan and execute dissemination of company data in an efficient and timely manner.


Professional Affiliations


n ASIRT C Liaison Member for Accounting Department at St. John s Health Systems, 1999








Professional Career Track


IBM (Numerous Assignments and Positions)                                                                  2005-Present


- Records Retention Coordinator C British Petroleum                                                       

- Business Control Monitor C British Petroleum

- Accountant C Knowledge Transfer Assignment with Carlson Companies

- Various Ad Hoc Assignments

  Primary responsibilities: Monitor, maintain and facilitate records submitted to retention software.

  Liaison between British Petroleum InSight administrators and IBM users

  Supervisor for onsite storage facilities as well as reviewing and approving all records sent to offsite storage

  Responsible for registration of all new IBM InSight users, as well as initiating security access to and removal from website storage

  Train all new IBM InSight users in all aspects of use including entry, research and retrieval of records as well as compliance with Company standards as well as Industry standards.

  Coordinate all records delivery, pick up and retrieval with onsite contractors

  Receive, approve and process monthly invoices from offsite storage facility

  Conduct controls testing on a monthly basis to remain in compliance with the Sarbaines-Oxley Act

  Publish test results through shared website (QuickPlace) as well as a self-service web tool designed for team collaboration.

  Analyze and identify exceptions resulting from monthly control testing; Suggest and assist in implementation of changes to remedy exceptions.


Office Services Supervisor, CITGO Petroleum Corporation                                                     2004-2005

  Primary responsibilities: Supervised daily delivery, receipt and distribution of mail as well as express and ground shipments in Tulsa and Houston offices.     

  Supervised employees and contractors within the mail and records retention departments in the Tulsa Field Office and the Houston Corporate Headquarters

  Verified contents of all archived records to meet compliance standards before scheduling delivery to offsite storage facility

  Coordinated the maintenance and shipping of all records-retention based shipments as well as delivery and pickup of mail with direct mail services

  Reviewed and approved invoices for remittance to vendors

  Monitored, maintained, reordered and renewed as needed: Bulk Mail Permit, Return Postage Accounts, Box Rent, Caller Services with Post Office, balance with Pitney Bowes, departmental shipping and office supplies

  Coordinated weekly maintenance of paper recycling bins with outside vendors in accordance with Company and Industry Standards


Records Analyst, CITGO Petroleum Corporation                                                                      2001-2004

  Primary responsibilities: Prepared, Maintained and Analyzed Retention Schedules and Record Plans as well as coordinating periodic reviews of Departmental Records Plans

  Coordinated, Scheduled, and Supervised destruction of obsolete records in accordance with state and federal regulations

  Utilized as Corporate Trainer for CITGO personnel in use of TRIM (Records Management software.)

  Coordinated initial receipt and verification of all new archived records.

  Coordinated delivery and retrieval of archived records requested by corporate headquarters.

  Assisted in preparation of Records Management Department annual budget.

  Attended National ARMA Convention


Staff Accountant, Community Care HMO                                                                                 2001-2001

  Primary responsibilities: Reconciliation of Accounts Receivable.





Senior Financial Analyst, Hillcrest Healthcare System                                                             2001-2001

  Primary responsibilities: Prepared monthly Flash Report, Net Accounts Receivable, and Gross Accounts Receivable reports.

  Prepared Payer-mix report and Parent Company financial statements.

  Consolidated financial statements for Forty-Two (42) affiliate companies.

  Maintained and designed spreadsheet of strategic statistical information.

  Coordinated monthly publications of consolidated and affiliate financial statements with outside publishing company.

   Coordinated distribution of completed monthly financial statements to appropriate recipients.


Controller, Pop Shoppe, Inc                                                                                                      2000-2001

  Primary responsibilities: Prepared and published financial statements for 4 separate companies.

  Supervised daily employee data entry for convenience store reporting. Supervised preparation of daily banking deposits and other banking.

  Designed, Developed and implemented bank reconciliation system for 7 site convenience-store chain

  Designed, Developed and Implemented sales analysis charting system for 7 stores

  Responsible for Accounts Payable execution of payment

  Prepared and calculated all tax reporting including company payroll and payroll taxes

  Researched and Implemented new company wide health insurance plan

  Financial advisory position for President and Shareholders

   Created specialized gasoline reporting and reconciliation with outside gasoline suppliers

Staff Accountant II, St. John s Health Systems                                                                         1998-2000

  Primary responsibilities: Consolidated and published financial statements for ten affiliate-companies. Prepared parent company financial statements and financial statements for bond reporting.

  General Ledger reporting and analysis

   Adjusted and reclassified journal entries for parent company and St John Medical Center Foundation

  Responsible for approval of invoice account coding for St John Medical Center Foundation

  Assisted in Annual Budget preparation as well as preparation and distribution of various supporting and additional reports for the board of directors

  Assisted in coordination of the annual financial audit

  Responsible for compliance reporting to governmental agencies


Staff Accountant, Basker, Johnson & Associates                                                                     1982-1998

  Primary responsibilities: Preparation of monthly, quarterly, and annual financial statements, including bank reconciliation, check coding, periodic adjustment and closing entries.

  Preparation of monthly, quarterly and annual tax reports including: payroll tax deposits, sales and tourism tax reports, quarterly payroll tax reports, annual franchise tax reports, C-Corporation and S-Corporation tax returns, partnership tax returns, and proprietorship schedules.

  Preparation of individual income tax returns with other responsibilities including: Client interview process, organization of client information, completion of all preliminary return information, final review of return with clients upon completion. Also general office responsibilities including scheduling of client and prospective client appointments.

Earlier Experience

- Senior Financial Analyst, Hillcrest Healthcare System

- Controller, Pop Shoppe, Inc.


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