objective

 

productive, quality-oriented executive/administrative assistant eager to contribute exceptional business support, project management, and interpersonal skills toward optimizing operations of a progressive organization.

key qualifications

 

         possesses an outstanding blend of analytical, organizational, communication, and problem solving skills.

         exercises discretion, confidentiality, and sound judgment as gatekeeper , gracefully handling daily responsibilities and distractions for top-level executives.

         well-honed multi-tasking abilities; efficiently balances competing priorities.

         proficiency in goal setting and attainment, workload planning, and time management.

         versatile and tenacious; quickly masters new roles, responsibilities, technologies/software and environments.  

         facilitates smooth communication between staff and senior management and expedites workflow to attain organizational objectives.

         demonstrates initiative by analyzing, creating and executing administrative procedures to eliminate redundancy, accelerate output, and minimize expenses.

         adeptness in customer/client service, business correspondence, spreadsheet and database development, calendar management, file maintenance, expense reporting, and meeting logistics.

professional experience

 

amerimex rig movers, sweetwater, texas, 2007 to present

bookkeeper

         manage accounting functions inclusive of accounts payable and receivable, payroll, and expense tracking.

         provide quality executive support vital to maximizing company performance.

         continuously update human resources files and monitor personnel performance and compliance.

 

nationwide insurance, columbus, ohio, 2006 to 2007

executive secretary to associate vice president

administrative assistant (contracted through spherion)

         expeditiously performed high-level administrative functions such as executive calendar management, scheduling meetings, booking conference rooms, reviewing and responding to business correspondence, and coordinating travel arrangements including flight and hotel reservations, ground transportation, and itineraries.

         demonstrated exemplary multi-tasking expertise in arranging catering, preparing expense reports, ordering office materials and supplies, and maintaining office records, rosters, directories and files.

         supported human resources functions by processing new hire/contractor documentation, and training new administrative assistants in company policies and procedures.

         prepared spreadsheets, databases, agendas and meeting minutes with exceptional attention to accuracy.

 

continued

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professional experience continued

 

best buy, district 13, tulsa, oklahoma, 2002 to 2004

administrative assistant to district managers

         supported six district managers by maintaining calendars, administering expense reports, coordinating meetings and training sessions, arranging travel needs, and scheduling conference calls.

         exhibited proficiency in human resources arena by maintaining employee files, submitting payroll data, and generating reports from hr database.

 

bellevue public schools, bellevue, washington,1994 to 1999

administrative assistant to superintendent and executive director of student services

         as liaison between board of directors and superintendent s office, collected information for board of directors report, and updated policies and procedures for board approval.

         arranged student disciplinary appeal hearings and managed associated legal files and correspondence.

         developed and maintained department forms and extensive databases to track programs and services.

         prepared and maintained state immunization reports, coordinated first aid/cpr certification classes for staff, administered contracts, and devised annual schedules for itinerant student services employees.

         leveraged exemplary organizational strengths to facilitate untimed scholastic achievement tests.

 

human resources specialist

• proficiently supported hr activities by revising job descriptions, creating job vacancy announcements and newspaper advertisements, maintaining application materials, and assisting with candidate selection.
• responded to hr-related inquiries from employees, job applicants and community members.

 

human resources administrative secretary

         delivered top-notch administrative support to employment and compensation manager, director of employee services, and benefits manager.

         steered effective cost control and tracking for seven department budgets.

         maintained calendars and schedules, arranged travel details, and monitored provisions of professional development program, certificated mentor program and training grants to ensure compliance with regulations and authorized allocations.

         oversaw office personnel classification and salary study and subsequent appeals process, and served as member of advisory committee.

         optimized employee satisfaction, productivity and recruiting efforts by distributing weekly newsletter, creating materials for job fairs and orientations, and ensuring completion of probationary and annual employee evaluations.

computer / software skills

 

microsoft office suite (word, access, excel, powerpoint, outlook, publisher), microsoft money, quickbooks, corel wordperfect, peoplesoft, quattro pro, lotus notes

education

 

oral roberts university, tulsa, oklahoma

 

west texas state university, canyon, texas

 

 

 

 

 

 

 

 

 

 

 

date

 

 

hiring agent name

title

company name

address

city/state/zip code

 

dear__________________:

 

i am currently seeking a challenging career opportunity as an executive assistant and am submitting my resume for your review.  in advance, thank you for your time and consideration.

 

as indicated in the accompanying resume, i bring to you a seasoned background in providing high-level administrative support for upper management, and the flexibility to skillfully handle contending priorities with a steadfast commitment to accuracy and efficiency.  to complement these qualifications, i offer solid organizational, decision-making, and interpersonal skills which are essential as an executive assistant.  

 

as a highly-organized, detail-focused, and proactive contributor to your organization, you will find me to be a motivated professional committed to supporting you in achieving your objectives through diligence, versatility, and exemplary communication skills. i am confident that i could be a valuable asset to your company, and look forward to interviewing with you in the near future.

 

sincerely,

 

 

yyyyyy x. yyyyyy