fluid and proactive administrative professional seeking to leverage extensive experience supporting organizational needs of senior-level executives, business leaders, and committees.
ø proactive anticipation of high-stress, fluctuating departmental needs and administration of key policies and procedures, programs, systems, scheduling, and events.
ø well-honed administrative talents spanning office management, vendor relations, policy development, and documentation, as well as support of executive schedules, travel arrangements, and expenses.
ø highly analytical with focused execution of budget administration, corporate purchasing, financial reporting, and inventory control
ø outstanding document management skills, consistently securing sensitive materials and maintaining absolute confidentiality; excellent writing and editorial talents.
ø talented communicator with expertise in delivering presentations, training subordinates, and serving as liaison for interdepartmental contact.
ø technologically savvy and highly organized, able to apply microsoft office (word, excel, powerpoint, outlook, access), raiser s edge, kintera, and other proprietary software to achieve ambitious objectives; 60+ wpm typing rate.
ø licensed notary public.
policylink-oakland, ca 2004 to 2009
executive assistant to founder and ceo (2007 to 2009)
senior program assistant (2006 to 2007)
program assistant (2004 to 2005)
provided professional support to founder and ceo, vice president for civic engagement, senior director for housing, louisiana initiative team, and senior director for health and health team.
oversaw sensitive and confidential materials, calendars, and all incoming correspondence while balancing meeting timetables and scheduling of domestic and international travel.
conducted general and specific project research utilizing wide range of tools such as internet, phone contact, databases, and hardcopy information.
reviewed, edited, and summarized reports and other documents and updated web-based materials and databases while customizing and finalizing consultant contracts.
supervised assigned and administrative staff as needed and provided key training for new policies and procedures.
california notary services 2002 to 2004
independent notary signing agent
executed pick-up and delivery of documents, appointment scheduling, and meetings with clients at various locations to identify signature spaces and perform notarization.
branagh, inc. general contractors-oakland, ca 2001 to 2002
assisted executive officers, controller, project managers, and estimators in screening of phone calls, preparation of correspondence, management of calendars and travel arrangements, and coding of invoices for payment.
maintained a/p database and prepared and edited subcontracts and attachments while organizing subcontract files and ensuring compliance with licensing, insurance, and bonding requirements.
organized office equipment and ordered supplies as necessary.
west oakland health council, inc.-oakland, ca 1996 to 1999
executive assistant (1997 to 1999)
human resources technician (1996 to 1997)
administrative assistant (1996)
performed administrative duties for executive and associate directors, director of human resources, staff developer, and continuing medical education committee.
compile data for, formatted, and edited forms, pamphlets, newsletters, and reference, workshop, seminar, and training materials and manuals.
transcribed recorded information and compiled minutes while organizing conference and other meeting arrangements.
audited personnel files and wage rates and coordinated with department managers to prepare and post job descriptions.
scheduled and conducted interviews and new employee orientations while maintaining employee databases and files.
** *** **
further experience as substitute teacher and administrative assistant for lincoln unified school district and the good guys, inc.
santa clara university-santa clara, ca
bachelor of arts in english
licensed notary public
city, state zip code
dear company representative s name:
unique experience in the demanding role of supporting senior-level executives, business leaders, and committees has prepared me for the challenge of a (role title) with (company name). i submit my r sum for your review and hope you will see the benefits i may bring to your organization.
highlights of the talents and accomplishments i can offer include
fluid administrator with proven track record organizing fluctuating workplace environments, including schedule development, event planning, and policy and procedures implementation.
talented communicator with ability to foster ongoing relationships with key executives, vendors, and clientele.
technologically savvy and highly organized, able to apply microsoft office (word, excel, powerpoint, outlook, access), raiser s edge, kintera, and other proprietary software to achieve ambitious objectives; 60+ wpm typing rate.
licensed notary public.
additional accomplishments are provided in the enclosed r sum . if you have any further questions, please do not hesitate to contact me. i would welcome the opportunity to meet for a personal interview.
thank you for your consideration.
yyyyyy x. yyyyyy
i would like to thank you for providing me the opportunity to interview with you and discuss the exciting (title of position applying for) position currently available with your company. having gained a deeper insight into the job requirements and your objectives, i am confident you will find me a valuable asset in achieving your goals.
as discussed, i am an enthusiastic, disciplined team player eager to launch a successful career as a dedicated member of your staff. i believe you will find my dynamic (list a few skills/qualifications relevant to the position) skills vital to your operations and look forward to contributing to your success.
should you have any additional questions, or to discuss future employment opportunities, please feel free to contact me at your earliest convenience. again, thank you for the enlightening interview. i look forward to your response.
yyyyyy x. yyyyyy
allow me to take this opportunity to restate my interest in joining (company name) in the role of (role title).
a professional in the field with more than 15 years of experience, specialized training, and extensive technical skills, i eagerly await more career challenges that can be met by my (mention particular qualities they respect and admire in their employees).
my skills and professional history demonstrate a strong commitment to individual and company success. i believe my background and future goals are tailored for the position of (role title) and i would welcome the opportunity to interview.
thank you for your consideration.
yyyyyy x. yyyyyy
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