~ Highly efficient Executive Assistant with unique paralegal experience eager to contribute talents toward supporting a progressive company in optimizing performance. ~
Extensive and broad-based administrative experience with proven strengths in business correspondence, calendar management, human resources, and contract administration.
Adept at orchestrating comprehensive travel arrangements, tracking expenses, maintaining databases, and supervising administrative staff.
Excel in problem solving, data analysis and administration, vendor relations and purchasing, coordinating meeting logistics, and facilitating strong employee relations.
Highly respected for attention to detail and deadlines, organizational skills, prioritization abilities, and commitment to confidentiality.
Exercise discretion and sound judgment to effectively handle daily responsibilities and distractions for top-level management.
Reputation for professionalism, communication skills, integrity, and a team player work approach.
Industrious and extremely versatile; quickly adapt to new roles, responsibilities, software applications, and environments.
Rick Engineering Company, 2004 to 2009
Executive Assistant / Paralegal
Spearheaded wide-ranging administrative and human resources functions inclusive of creating job descriptions, preparing employee evaluations, administering Workers Compensation and Return to Work programs, and preparing work visa applications for immigration employees.
Closely review and compare new with existing contracts for General Counsel.
Develop and maintain accounts receivable database to control and accurately track monthly financial processes.
Conduct legal research into Federal and State regulations, court pleadings, service of process, conflict of interest determinations, employee background checks, and DMV reports.
Leverage solid organizational skills to efficiently draft court pleadings and associated documentation, assist general counsel in case management, and type correspondence from dictation.
Employer Advisors Network, 2003 to 2004
Executive Assistant to President
- Provided comprehensive support to company president through legal and consultative guidance, speaking engagements, office administration, and development of charts, spreadsheets, training videos, and client demo CDs.
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Professional Experience continued
The Eastridge Group / Neilson Dillingham, 2002 to 2003
- Proficiently supported President, Vice President of Finance and CEO through broad-spectrum administrative support encompassing vendor relations, customer service, business correspondence, travel arrangements, and telephone reception.
GTC Systems, 1999 to 2002
Inside Sales Manager / Operations Administrator
Proactively assisted CEO in devising complex government contracts, special programs to expand business in target markets, and prospecting for new partnerships.
Applied sharp multi-tasking expertise toward scheduling appointments, designing presentations, arranging travel details, and serving as Backup Technical Coordinator for 15 engineering employees.
Contributed considerable leadership talents toward designing company-wide training program for new employees and launching program at all locations.
Grew and effectively maintained existing enterprise accounts comprised of 500+ employees.
Demonstrated versatility in prior roles as Outside Corporate Account Manager and IT Consultant.
Steered sales growth by advising C-level executives of private corporations and public sector on cutting-edge solutions to increase performance and reliability of mission-critical applications.
Additional experience includes role as Executive Assistant to President at Promark Sports.
XL Insurance Contract and Risk Management Training, 2008
Penn Foster Certified Paralegal Course, 2007
California Notary Public, commission expires December 26, 2012
CPR/First Aid/AED Certified
Microsoft Windows, Citrix, LAN, WAN, SAN, Novell, ACT!; Microsoft Office Suite; type 65+ wpm.
Hiring Agent Name
I am currently seeking a challenging career opportunity in a senior-level administrative capacity and am submitting my resume for your review. In advance, thank you for your time and consideration.
In addition to extensive experience in providing administrative support to company presidents and top executives, I bring to you outstanding customer service skills, and a significant blend of talents in preparing reports and presentations, driving HR activities, and managing executive travel needs. My paralegal background is extremely valuable in reviewing, negotiating and managing multifaceted business contracts. To complement these qualifications, I offer excellent organizational, prioritization, technical, multi-tasking, and communication skills which are paramount as an executive assistant.
As a proactive contributor to your organization, you will find me to be a self-motivated professional committed to supporting you in achieving your objectives through conscientiousness, flexibility, and polished interpersonal skills. I am confident that I could be a valuable asset to your company, and look forward to interviewing with you in the near future.
Yyyyyy x. yyyyyy
Interviewer s Name
It was a pleasure (speaking with you/meeting with you) on [insert date here]. I would like to take this opportunity to thank you for the time you spent with me, as well as to express my appreciation for the information you offered. I am still very interested in the [insert name of position] position, and I am convinced now, more than ever, that it is the right job for me. I feel my background and qualifications prepare me well for the challenges and responsibilities we discussed.
The position as you described it to me would combine my strong skills in [insert two skills or qualities here]. This would allow me to make a valuable contribution to your company.
(Choose one of the two paragraphs below, depending on whether or not you have, or have not yet, interviewed with the person)
(I am eager to meet with you in person to further discuss my background and qualifications. Please feel free to contact me at the above phone numbers so we can continue the discussion we began over the telephone.)
(Again, thank you for considering my qualifications. I enjoyed our talk, and am available at any time to provide you with any more information you may need. I look forward to hearing your decision.)
Yyyyyy x. yyyyyy
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