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yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

xxx-xxx-xxxx

abc@xyz.com

 

objective

administrative specialist eager to contribute office background as well as practical experience in operations, communications and sales support in a challenging role as an administrative assistant.  seeking to obtain a challenging position with potential for growth in an environment that will enhance my experience and education.

 

career profile

ø  more than 12 years of experience in communications, administrative assistance, office operations, executive support and correspondence.

ø  a.s., business administration.

ø  self-driven, effective team player with strong decision-making skills.

ø  spanish linguist.

 

technology skills

microsoft word, excel, outlook, ariba, lotus notes, gers system; excellent organizational and communication skills

 

professional experience

axa distributors, new york, ny                                                                                                    2003 - 2010

administrative assistant

       efficiently supported senior management team of bank channel national sales manager, two divisional managers and 22 regional vice presidents.

       successfully managed all administrative duties including travel coordination, firm/budget spreadsheets, and weekly travel/meeting data entry.

       organized expense reports, disbursement warrants (160 annually) and conference calls between corporate divisions.

       provided exceptional support to vp, 401k marketing strategies and financial planning vp.

       diligently maintained bank channel directory to latest informational standards and prepare vacation spreadsheets, voice mail distribution, powerpoint directories and human resources contacts for adl.

       oversaw approvals for ce/cluster meetings, administered disbursement warrants and monitored incoming e-mails and replies.

       disbursed quarterly absence reports to adl, schedule conferences/rooms for company distributors, assist front desk with internal wholesalers and help with mailings and fax flyers.

       facilitated new hire orientations including training for ariba procurement system.

       effectively met critical deadline for development of 90 information binders for divisional meeting.

       developed multiple excel spreadsheets to track expenses and aid planning.

 

 

 

 

 

yyyyyy x. yyyyyy

page two

 

 

 

carlin financial group, inc., new york, ny                                                             may 2001 c november 2001

receptionist

       skillfully maintained copy room, greeted visitors and clients and managed office inventory.

       coordinated and scheduled deliveries and pickups and oversaw outgoing fedex and dhl packages.

       reserved conference rooms, participated in meetings and generally ensured smooth office operation.

instinet, new york, ny                                                                                                                   2000 - 2001

administrative assistant & security department temp

       tirelessly handled all travel and meeting arrangements and itinerary distribution for five executives.

       issued photo identification to all employees, entered data for phone directories and coordinated relocation for personnel at three branch locations.

tnp trucking, inc., queens, ny                                                                                                     1999 - 2000

administrative assistant

       effectively supervised all company correspondence with customers, prepared account reconciliation, generated daily and monthly invoices and pursued delinquent accounts.

       coordinated departments, answered phones and assigned route itineraries.

 

education

katherine gibbs school, new york, ny, associate degree, business administration, 2000

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