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yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000





highly organized and versatile senior meeting planner eager to contribute extensive talents toward supporting a dynamic organization in optimizing performance and revenue growth.


value offered


  • substantial administrative expertise with proficiency in planning, coordinating, supporting and managing meetings, workshops and conferences.

         proven goal setting and time management abilities; gracefully balance competing demands, deadlines, and requirements.

         equally proficient in hands-on and supervisory roles with exemplary abilities in motivating and managing personnel; emphasize team cohesiveness, client satisfaction, and productivity.

         meticulous and focused problem solver with track record of executing novel and strategic solutions to meet business goals and needs.

         leverage outstanding multi-tasking and prioritization skills to plan, coordinate and implement successful meetings and conferences for small and large groups.


professional experience


lewis-williams conference and logistics management (llc), silver spring, md, 2001 to present

senior meeting planner (2008 to present)

  • apply dynamic leadership talents toward supervising and delegating tasks to junior conference coordinators, meeting planners, and meeting assistants.
  • research, identify and present meeting site options which successfully align with all conference objectives and budget parameters.
  • compose and distribute requests for proposals to cities and hotels under consideration.
  • demonstrate exceptional multi-tasking expertise in administering online registrations and fees, preparing technical responses and cost estimates, validating and reconciling vendor invoices, and completing timely account reconciliations.
  • review, approve, and process requests for reimbursement from speakers, meeting participants, and consultants relating to ground transportation costs, meals, and incidental expenses.


meeting planner (2003 to 2008)

         proactively supported executive-level personnel by scheduling meetings, coordinating travel and hotel accommodations, handling pre-registration activities, and effectively balancing extensive pre- and post-meeting tasks.



yyyyyy x. yyyyyy ~ page 2 of 2



professional experience continued



         seamlessly collaborated with project directors and senior meeting planners in performing, coordinating, and achieving efficient meeting management and logistics.

         assembled online registration forms through regonline event planning software.

         played a pivotal role in orchestrating successful conferences by overseeing vip travel and ground transportation, providing onsite conference support, and coordinating food and beverage needs.


meeting assistant (2001 to 2003)

         adeptly managed participant correspondence associated with registration and reimbursements.

         facilitated online registration and accurately processed registration credit card payments.

         spearheaded production of materials for conference attendees inclusive of name badges, meeting folders, tents, and binders.

         exhibited exemplary flexibility in handling onsite details such as registering walk-in guests, providing hotel accommodation referrals, greeting attendees, and checking meeting rooms to ensure appropriate set-up of equipment and technology.

         completed evaluation reports and audience profiles at conference/meeting conclusion.

         participated in post-meeting functions such as vendor invoicing, payment voucher processing, and mailing reimbursement checks to participants.


computer temporaries inc., largo, md, 1999 to 2001

administrative assistant

         supported director of public liaison by planning, coordinating and overseeing communications among five regional offices, generating reports, managing correspondence, performing data analysis, and scheduling meetings and appointments.




sociology, prince georges community college, largo, md


microsoft office certificate, institute of christian education


computer skills


microsoft office; microsoft access; mac and windows platforms







yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000









hiring agent name


company name


city/state/zip code




i am currently exploring career opportunities as a senior meeting planner and am submitting my resume for your review. in advance, thank you for your time and consideration.


as indicated in the accompanying resume, i bring to you a seasoned background in planning, coordinating and managing meetings and conferences, and the flexibility to skillfully handle contending priorities with an steadfast commitment to accuracy, efficiency and budget compliance. to complement these qualifications, i offer solid organizational, technical, problem solving, and interpersonal skills which are essential as a senior meeting planner.


as a highly-organized, detail-focused, and proactive contributor to your organization, you will find me to be a motivated professional and stellar leader committed to supporting you in achieving your objectives through diligence, versatility, and sharp communication skills. i am confident that i could be a valuable asset to your company, and look forward to interviewing with you in the near future.






yyyyyy x. yyyyyy

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