Senior-level Administrative Assistant & Analyst eager to contribute exceptional talents in

Executive Support, Office Management, and Business Communications toward supporting the employer in optimizing bottom-line performance.

 

 

         Extensive administrative skills with particular strengths in executive support, calendar management, expense tracking and reporting, human resources, payroll, and special project coordination.    

         Outstanding capabilities in report writing, orchestrating meeting and travel logistics, workload planning, and facilitating positive employee relations.

         Excellent computer skills; proficiently design and manage spreadsheets, forms, and databases to meticulously track vital business information.

         Strong communications skills; fluent in French and conversational skills in German.

         Reputation for integrity, commitment to confidentiality, and a team player work approach.    

         Exercise discretion and sound judgment to adeptly handle a vast range of responsibilities, priorities, and distractions for executive management.

         Considerable strengths in media relations, writing press releases, and creating high-impact PowerPoint presentations.

         Proven ability to process a high volume of work without sacrificing quality, and continuously seek out new approaches to streamline and expedite complex administrative and/or operational processes.

 

 

Goldman Sachs, & Co., 2000 to Present

Analyst        (2001 to Present)

         Efficiently support Senior Bank Debt and Loan Origination department by maintaining transaction records and related loan documents, processing lender s requests (amendments, waivers and consents), and tracking and collecting aged documents through seamless interaction with Agent banks, analysts, closers and trading desks.

         Diligently ensure that documents due on loan deals are promptly received, scanned and archived.

         Proficiently distribute and electronically archive documents via Intralinks, Syndtrak and internal applications.

         Proactively cooperate with Sales & Trading, Compliance, Operations, Legal, and Information Technology departments to optimize and expedite daily business activities. 

 

Administrative Assistant       (2000 to 2001)

         Provided quality administrative support to three Senior Vice Presidents and eight Vice Presidents as well as 120+ personnel through polished skills in executive calendar management, expense tracking and reporting, and handling travel arrangements including transportation and hotels.

         Accurately prepared check requests for assigned departments and cooperated with Accounting to swiftly resolve discrepancies.

 

Continued

 

 

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Professional Experience continued

 

         Contributed to human resources functions such as interviewing and hiring new staff and tracking attendance for six departments comprised of 20+ employees per department; leveraged excellent organizational skills to coordinate vacation entitlements, sick days, and disability time off.

         Prepared confirmation documentation for archiving services with external service provider.

 

Arthur Andersen, LLP New York, NY, 1998 to 2000

Executive Assistant

• Collaboratively supported one partner, six managers and 15+ personnel by organizing billings, entering job codes, maintaining databases and spreadsheets, and preparing complex PowerPoint presentations and proposals.
• Performed full-scope administrative operations encompassing travel arrangements, expense reporting/management, screening, answering and transferring incoming phone calls, and handling business correspondence.  
• Successfully reorganized and streamlined filing systems for four senior managers.

 

Dewitt Wallace-Reader's Digest Fund, New York, NY, 1995 to 1998

Administrative Assistant

• Played an integral role in tri-annual production of 200-page board presentation books requiring strict attention to accuracy and timelines.
• Booked travel arrangements for industry events and conferences.

 

Merrill Corporation, New York, NY, 1994 to 1995

Administrative Secretary

• Adeptly supported seven-person Sales department including Vice President, expeditiously answering and routing incoming calls, coordinating travel details, and scheduling dinners hosted by department.
• Applied sharp multi-tasking expertise toward assembling and mailing sales kits to prospects, purchasing tickets to special events for clients, and maintaining up-to-date daily cash receivables for paid invoices.

 

                   

 

Additional Experience:

 

Secretary, Equitable Life Assurance Company, Weber Agency, NY, NY

 

Conference Coordinator / Public Relations Manager, Regional Training Council Of The Southern African Development Coordination Conference, Mbabane, Swaziland

 

Assistant Training Manager C Human Resources, Coopers And Lybrand, Mbabane, Swaziland

 

 

Microsoft Office Suite (Word, PowerPoint, Excel, Access, Outlook), NetMeeting, IntraLinks, Syndtrak, DebtDomain, Business Objects, Secure Zone, UNIX