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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Homexxx-xxx-xxxx

Cellxxx-xxx-xxxx

abc@xyz.com

 

Productive, quality-oriented Administrative Professional eager to contribute exceptional business support, office management, executive assistance, and interpersonal relation skills toward optimizing operations of a progressive organization.

 

Qualifications Profile

 

         Highly respected for attention to detail and deadlines, leadership talents, customer service experience, and prioritization abilities. 

         Excel in multi-location management, event planning and coordination, problem solving, employee relations, and corporate travel management.

         Adeptness in correspondence, calendar management, file maintenance, expense reporting, budget tracking, vendor relations, and meeting logistics.

         Reputation for professionalism, communication skills, solid judgment, integrity, and a team player work approach.  

         Exercise discretion, confidentiality, and sound judgment as gatekeeper , able to gracefully handle daily responsibilities and distractions for top-level executives.

         Proficiency in goal setting and attainment, workload planning, and project management.

         Bilingual (English/Spanish), industrious and extremely versatile; quickly adapt to new roles, responsibilities, software applications, and environments.

 

Professional Experience

 

Soapstone Networks/Avici Systems Inc., Billerica, MA, 1998 to Present

Executive Assistant / Office Manager  

         Expeditiously provide high-level administrative support to senior executives across several departments encompassing 130 employees and steer daily office management tasks.

         Apply dynamic organizational strengths toward creating spreadsheets and PowerPoint presentations, arranging travel Visas, coordinating international travel for employees, preparing in-depth expense reports, and coordinating special events including catering.

         Partner with Human Resources department in processing confidential, time-sensitive materials, assigning/canceling building access cards, and mailing employment offer letters.

         Diligently and frequently monitor travel agency performance to ensure customer satisfaction and company-wide adherence to travel policy and contract terms.

         Comply with strict budget parameters in approving telecommunication expenses including cell phones, pagers and calling cards, purchasing office supplies and equipment, renewing maintenance contracts, and facilitating strong and cost-effective vendor relations.

         Oversee corporate space planning and played an instrumental role in organizing six physical moves.

  • Reduced travel-related service expenses 10% by negotiating corporate rates with area hotels.
  • Captured 25% savings in office supplies, furniture, and audio visual equipment by negotiating office supply contract.

 

Continued

 

Yyyyyy x. yyyyyy ~ Page 2 of 2

 

Professional Experience continued

 

  • Researched and negotiated corporate cellular discount program to lower service costs by 8% and generate 20% savings in phones and accessories.
  • Championed opening of onsite cafeteria which increased weekly staff productivity by an average of 5 hours per employee.
  • Standardized office cleaning procedures and personnel to decreased expenditures by 10%.

  

Schooner Asset Management, Boston, MA, 1996 to 1998

Office Manager

  • Employed exceptional multi-tasking expertise to oversee full spectrum of administrative functions at Schooner Capital and Schooner Asset Management.
  • Directed, motivated and managed administrative staff, purchased office equipment and supplies, administered contracts, and coordinated travel and special functions.
  • Lowered travel expenses 8% through expert contract negotiations with airline, car rental, equipment, office supplies and maintenance vendors.
  • Slashed overhead costs 20% by analyzing and streamlining office workflow procedures.

 

Scudder, Stevens & Clark, Boston, MA, 1994 to 1996

Executive Assistant

  • Supported Managing Director and Senior Economist by performing broad scope of administrative operations encompassing file management, report preparation, and development of PowerPoint presentations for client meetings.
  • Applied sharp planning skills toward coordinating travel arrangements and meeting schedules.
  • Effectively maintained files, updated spreadsheets, and tracked departmental spending.
  • Researched and purchased office supplies, ordered catering services for special events, and arranged group events as needed.

 

Prior background includes administrative roles with:

 

Raytheon, Cambridge, MA

United Nations, Market News Service

Massachusetts Executive Office of Energy Resources

Massachusetts Executive Office of Educational Affairs

Massachusetts Department of Corrections

 

Professional Development

 

Villanova University:

         Advanced Contracts Management Certificate C Expected May 2009

         Business Skills Certificate, 2009

         Contracts Management Certificate, 2008

 

Computer/Software Skills

 

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio, Access), Oracle (JD Edwards EnterpriseOne), Footprints Request Tracker, AMAG Security Database, Microsoft Sharepoint, Salesforce

Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Homexxx-xxx-xxxx

Cellxxx-xxx-xxxx

abc@xyz.com

 

 

 

 

 

Date

 

 

Hiring Agent Name

Title

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

I am currently seeking a challenging career opportunity in a <insert job title/position> capacity and am submitting my resume for your review.  In advance, thank you for your time and consideration.

 

As indicated in the accompanying resume, I offer an outstanding background in executive support, proficiency in office management and contract negotiations/administration, and solid experience in multi-tasking, interpersonal relations, cost control, and implementing process improvements. To complement these qualifications, I offer strong expertise in forecasting, purchasing, customer satisfaction, and event/travel management which should prove instrumental as a <insert job title/position>.

  

As a proactive member of your team, you will find me to be a solutions-driven professional committed to supporting you in achieving your objectives through superior initiative, computer skills, and dedication. I am confident that I could be a valuable asset to your company, and look forward to interviewing with you in the near future.

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy

 

 

 

Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Homexxx-xxx-xxxx

Cellxxx-xxx-xxxx

abc@xyz.com

 

 

 

 

 

Date

 

 

 

Interviewer s Name

Title

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

It was a pleasure (speaking with you/meeting with you) on [insert date here]. I would like to take this opportunity to thank you for the time you spent with me, as well as to express my appreciation for the information you offered. I am still very interested in the [insert name of position] position, and I am convinced now, more than ever, that it is the right job for me. I feel my background and qualifications prepare me well for the challenges and responsibilities we discussed.

 

The position as you described it to me would combine my strong skills in [insert two skills or qualities here].  This would allow me to make a valuable contribution to your company.

 

(Choose one of the two paragraphs below, depending on whether or not you have, or have not yet, interviewed with the person)

 

(I am eager to meet with you in person to further discuss my background and qualifications. Please feel free to contact me at the above phone numbers so we can continue the discussion we began over the telephone.)

 

(Again, thank you for considering my qualifications. I enjoyed our talk, and am available at any time to provide you with any more information you may need. I look forward to hearing your decision.)

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy

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