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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000

Homexxx-xxx-xxxx

Cell xxx-xxx-xxxx

abc@xyz.com

 

Highly productive and quality-oriented Executive Assistant eager to contribute exceptional

business support, financial, and vendor relations skills toward optimizing operations of a progressive organization.

 

Profile

 

  • Considerable experience in daily office administration, workload planning, bookkeeping, purchasing, research, and project leadership.
  • Adept at calendar management, file maintenance, expense reporting, meeting logistics, and budget administration.
  • Cost-effectively administrated $8K in petty cash amount and $175K budget for CIBA-GEIGY Corporation, achieving excellent success in cost control.
  • Reputation for professionalism, communication skills, integrity, and a team player work approach.   
  • As former executive secretary to senior VP at Alpha 1 Biomedicals, played a pivotal role in preparing new drug application for submission to FDA.
  • Rely on sound judgment as gatekeeper ; able to seamlessly handle daily responsibilities and distractions for top-level executives.
  • Industrious and extremely versatile; quickly adapt to new roles, responsibilities, software, and environments.
  • Highly respected for attention to detail and deadlines, enthusiasm, and prioritization abilities. 

 

Professional Experience

 

Mercury Publishing, 2008 to Present

Executive & Personal Assistant

  • Perform wide spectrum of administrative functions for company president inclusive of screening and routing telephone calls, managing business correspondence, file management, opening and sorting mail, and arranging courier service as needed.
  • Apply sharp organizational skills toward maintaining president s calendar/schedule, ordering and replenishing office supplies, and setting up conference room for meetings.

 

Sport and Health, 2007 to 2008

Group Exercise Director

  • Demonstrated exemplary leadership talents in hiring, training, motivating and directing instructors, processing payroll for 30 personnel, and facilitating excellent member relationships vital to maximizing satisfaction and retention.

 

Shire Pharmaceutical Development, Rockville, MD, 2001 to 2004

Finance Coordinator

  • Contributed impressive fiscal acumen toward meticulously overseeing broad-scope financial functions such as accounts payable, expense reports, purchase orders, and issuing corporate credit cards and calling cards.
  • Supervised, mentored and directed temporary employees in processing invoices.

 

Continued

 

 

 

Yyyyyy x. yyyyyy C Page 2 of 2

 

Professional Experience (Shire Pharmaceutical Development) continued

 

Executive Secretary

  • Proficiently supported executive VP of Regulatory Division by preparing accurate expense reports and supply orders, and maintaining comprehensive schedules for all division employees.

 

Quintiles, Rockville, MD, 1999 to 2001

Executive Secretary

  • Provided exceptional support to two vice-presidents, exhibiting outstanding capabilities in scheduling appointments, coordinating meetings and luncheons, composing business correspondence, orchestrating travel arrangements, and preparing itineraries.  
  • Exercised advanced multi-tasking expertise to answer incoming calls, coordinate mail, perform file management, and review, approve and administer time sheets, expense reports and check requests.
  • Created high-impact PowerPoint presentations and prepared compelling and visually-appealing marketing packages.

 

Howard Hughes Medical Institute, Chevy Chase, MD, 1998 to 1999

Senior Secretary

  • Delivered superlative support to Director of Laboratory Safety by coordinating travel details, preparing expense reports, performing research, maintaining databases, and coordinating annual conference and recurring technical work groups.
  • Compiled extensive reports, and actively assisted in assembling monthly accident/injury reports, procurements requests, and other essential documentation.
  • Enhanced office organization and access to critical data by producing a Technical Resources Directory and an Office Resource Directory.

 

Quintiles BRI, Rockville MD, 1995 to 1998

Executive Secretary

  • Drew upon significant planning and prioritization skills to provide quality support to several top-level executives.
  • Efficiently coordinated travel arrangements, scheduled appointments and meetings, and oversaw calendars and timesheets for four principals.
  • Diligently organized and maintained critical documentation for ongoing clinical trials.
  • Set up offices and computer workstations for new employees.
  • Demonstrated keen leadership attributes as office manager for Strategic Regulatory Division.
  • Obtained guidance documents from FDA and conducted in-depth research pertaining to new drug development products.

 

                   

 

Prior background includes administrative roles with Alpha 1 Biomedicals Inc., Bethesda, MD and  CIBA-GEIGY Corporation, Washington, DC, as well as service with the United States Navy, (honorably discharged).

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