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Rachel James

P.O. Box 0000 xxxxxx xxxx , xxxx , xxxxx 00000-2625 ~ abc@xyz.com ~ (xxx-xxx-xxxx

 

Office Manager

 

Productive, quality-oriented Administrative Professional eager to contribute 10+ years of exceptional Office Administration, Business Support, Project Management, and Public/Interpersonal Relation skills toward optimizing operations of a progressive organization. Provides excellent customer service including active listening, analysis, empathy, problem identification, and resolution. Skilled in supporting organizations with demonstrated excellence. Dynamic organizational skills; expertly handle multiple clients concerns with minimal error and consistent accuracy. Prominent relationship builder, able to magnify the benefit of mutual relationships with professionals within a multi-level organization.

 

Office Administration / Invoicing & Purchase Orders / Client Relations / Vendor Relations

Report Generation / File Management / Payroll / Bookkeeping / Requisitioning

Staff Leadership / Teambuilding

 

Career Profile

 

Administrative Assistant, 09/2005 C Present

SGS North America, Inc., St. Croix, VI

  • Utilize attention to detail to generate supplier/vendor purchase orders and integrate BOSS Oracle system technology into the client invoicing process.
  • Build and maintain relationships with clients to determine reasons for delinquent invoice payments and when is the soonest payments can be made.
  • Produce month-end reports demonstrating the amount and frequency of revenue recognition.
  • Manage the renewal of annual contracts and purchase orders for daily operations.
  • Interact with field and main office personnel to maximize organizational efficiency through effective communication.

 

File Clerk, 03/2004 C 09/2005

Bryant, Barnes, Moss & Beckstedt, St. Croix, VI

  • Incorporated strong detail-oriented nature in the logging and management of various files/documents.
  • Maintained cleanliness and organization of conference rooms used for meetings and depositions.
  • Ensured that each meeting included appropriate documents, reports, and files to carry out proceedings.


Operations Assistant, 8/2003 C 01/2004

SGS Oil, Gas, & Chemical, St. Croix, VI

  • Generated time logs and sailing reports for vessels loading/discharging cargo.
  • Followed established specifications for issuing inspection certification to clients.
  • Exercised skill in defining amounts and potency of chemicals.

 

Office Administrative Assistant, 1999 C 2003

St. Croix Basic Services, St. Croix, VI

  • Accurately tracked and processed timekeeping and payroll figures for 180+ staff members with the assistance of CCS software and TruTrack System.
  • Recorded, calculated, and posted monthly P&L figures with 100% accuracy and integrity.
  • Performed general clerical functions as necessary.

 

Secretary / Bookkeeper

Brisin Agencies, Ltd., Roseau, Dominica

  • Directed the professional success of a 10-member team within a retail environment.
  • Ensured the timely and accurate completion of payroll.
  • Implemented strong written communication abilities and financial management skill to develop tariff documents, monthly purchase orders, and stock reports.

 

 

Rachel James

P.O. Box 0000 xxxxxx xxxx , xxxx , xxxxx 00000-2625 ~ abc@xyz.com ~ (xxx-xxx-xxxx

 

 

 

 

<Date>

 

<<First Name>> <<Last Name>>

<<Title>>

<<Company>>

<<Street Address, Suite #>>

<<City, State Zip Code>>

 

Dear <<Courtesy>> <<Last Name>>,

 

My 10+ years of experience leads me to believe that I should become a successful addition to <<Company. As I relocate to the Tampa, Florida area, I wish to join your organization as a <<Position>>. While you review my career history as demonstrated in the attached r sum , you are sure to see my familiarity with all aspects of Administrative Assistance and Office Management including supervising 10+ employees, processing payroll, invoicing, file management, and leadership skills. Professionalism and tact effectively combine with my education and expertise to produce a strong sales support professional that delivers undeniable results.

 

My ability to communicate effectively both orally and in writing within a business office environment is strengthened by the use of PCs and relevant software. Additionally, I correctly compile, maintain, and manage documents and files with the greatest accuracy. My career has required that I exercise initiative and work independently, applying sound judgment, discretion and establish priorities accordingly. My success derives from the consistency of creating lasting relationships with people from diverse cultures and professional backgrounds. Past projects under my management exemplify a high degree of character and integrity alongside shrewd business acumen. Even when training other professionals my goal is always to achieve maximum motivation, teamwork, and efficacy.

 

My aptitude for evaluating complex problems and reviewing related information to develop viable solutions would be of great use to your organization. Let s discuss how my skills can help in meeting the goals and objective of your organization. Until then, should you have any additional questions feel free to contact me at your convenience.

 

Sincerely,

 

 

 

 

Rachel James

Enclosure

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