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Yyyyyy x. yyyyyy

1274 Ontario Avenue ¹ Xxxxxx, CA  xxxxxx ¹ abc@xyz.com ¹ (xxx-xxx-xxxx

Highly Experienced Executive Assistant and Office Management Professional

Experienced and ambitious office management professional with a track record of managing business office functions and exceeding employer expectations. Reputation for concise attention to detail and cultivating valuable business relationships.  Organized, accurate and dependable with the ability to lead administrative functions in any setting.  Thrive in a fast paced, high volume atmosphere and easily trained on new processes & functions.

Key Skills and Strengths

 


w AP/AR & Bookkeeping Experience

w Bookkeeping & Office Administration

w Build and Maintain Relationships

w Customer Service Skills

w Effectively Manage Multiple Projects

w Exceed Goals & Objectives

w Manage Multiple Tasks

w Meticulous Attention to Detail

w Microsoft Office and QuickBooks

w Prepare PowerPoint Presentations

w Solid, Steady and Composed

w Special Event Coordination

w Strategic Planning & Execution

w Strong Scheduling Capabilities

w Technologically Savvy

w Type 60 WPM

w Work in a Fast Paced Environment

w 100% Accuracy on 10 Key


 

Professional Experience

 

West Coast Environmental and Engineering, Xxxxxx, CA (2005 to Present)

Executive Assistant/Office Manager

w Support company CEO by generating technical reports and creating proposals; manage travel arrangements, coordinate meetings and act as liaison between senior management and staff.

w Perform AP/AR, create monthly billing reports and client data spreadsheets, perform invoicing, assist in the creation of departmental budgets and complete RFP s (Request for Proposal) according to standardized guidelines.

w Provide marketing support by creating proposals and presentations; organize content and create project briefs.

w Organize and attend annual tradeshows, secure promotional materials and reserve exhibit booth.

w Facilities maintenance for entire office.

w Selected to participate in the Police Activities League Computers Cops & Kids to provide computers to underprivileged children in the community; manage application and award process in cooperation with local school districts and create a positive representation of the company in the community.

 

Horse Power Promotions, Inc. & Doulton Rentals C Santa Ynez, CA (2006 to Present)

Office Manager

w Manage all AP/AR duties, bank deposits, resolve collections disputes, verify receipts and reconcile bank statements.

 

Liability Insurance Administrators - Santa Barbara, CA   (1999 To 2005)

Compliance Agent (2000 to 2005) Accounting Clerk (1999 to 2000)

w Handled general accounting duties including AP/AR, collections invoicing and maintenance of surplus lines tax filings, month end activity and financial reports.

w Assisted Vice President in completing handling licensing regulations, underwriting, file maintenance and customer service.

 

Mentor Corporation - Goleta, CA (1995 To 1999)

Accounts Receivable Clerk/Accounts Receivable Analyst

w Performed general accounting including cash posting, refunds, write-offs, return processing and general ledger entries and interacted with sales department to drive reconciliation processes on overdue accounts.

w Processed month end closing, AP/AR, billing, collections and produced monthly production reports.

w Coordinated Loss Prevention seminars to support company initiatives; handled travel arrangements, reservations, planning and speaker engagements.

 

Education

Xxxxxx College, Xxxxxx, CA C Associates Degree, In Progress (2006 to Present)

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