qualification summary

organized, task-oriented administrative and management professional with 20+ years of solid skill and capacity to handle various functions associated with identifying and meeting the needs of various customers in a task-oriented administrative environment. detailed and dynamic communicator and persuasive speaker, able to forge meaningful associations with clients, colleagues and management. talent to identify the need for solutions to immediate problems and to encourage a risk-free, positive atmosphere to meet those needs. fluent in the portuguese language.

executive support / project management / human resources / office management

records management / scheduling / conference & meeting coordination

teambuilding & leadership / financial transactions

 

technical competencies: microsoft word 2007, outlook, excel, quickbooks pro 2009, redtail software, laser and dot matrix printers, shortel office phone system, fax, copiers, calculators, typewriters, machine transcription, postage meters and electronic mail.  

professional history

financial solutions, inc., richmond, va

office manager, 1997 c present                                                                                         

• utilize strong executive support knowledge to assist the president in carrying out his executive leadership functions; and payroll processing functions, including tax deductions/health insurance.
• provide recommendations and suggestions relevant to organizational operations when interacting with clients concerning security investment inquiries.
• skillfully complete a variety of fiscal functions such as bank deposits and reconciliation, a/p, a/r, equipment purchasing, billing, and invoicing transactions.
• demonstrate strong bookkeeping knowledge including computerized entry of accounting records incorporating an in-depth understanding of quickbooks.
• manage electronic and manual records; produce a new filing system conducive to the needs of a newly established office environment.
• execute clerical duties including processing expense reports, answer incoming calls and direct them accordingly, schedule appointments, distribute mail, and generate correspondence.

 

due process stable, inc. colts neck, nj

administrative secretary, 1986 c 1996

• performed administrative secretarial duties utilizing specific knowledge of medical records and terminology associated with 160+ thoroughbred horses.
• completed functions including management of new employees records and time card processing on behalf of 5 managers.
• directed the professional success of the office assistant by offering advice and addressed any questions with prompt accurate responses.
• inserted a/r and a/p figures into proper chart of accounts or general ledger; generated accounting reports and facilitated weekly check runs.

 

chem-fleur, inc. newark, nj

inside sales assistant, 1978 c 1986

         incorporated fiscal acumen to generate invoices, process a/r, and additionally track letters of credit.

         coordinated and tracked domestic and international orders and documentation for import and export.

education & professional development

business secretarial certificate  ~ taylor business institute, plainfield, new jersey

professional development: various career workshops and seminars, newark, elizabeth, new jersey

 

 

 

 

 

<date>

 

<<first name>> <<last name>>

<<title>>

<<company>>

<<street address, suite #>>

<<city, state zip code>>

 

dear <<courtesy>> <<last name>>,

 

it is with great confidence that i offer 20 years of professional-level management experience and strong office administration ability to your organization. as i pursue the <<position title>> within <<company name>>, i recognize that my credentials and experience would greatly assist in reaching future goals and objectives.

 

experience as an office manager, administrative secretary is the basis for my confidence that i would be a valuable asset to your organization. my career history consists of vast experience in generally accepted operations practices consistent with the recognition of management objectives of diverse organizations. throughout my career, i consistently communicate the company s vision to the internal members of the organization so that everyone understands their role in achieving these goals, ensuring that the action steps are taken to ensure those goals are met. additionally, i often advise others on my prepared recommendations for improvements in policies, controls, and new methods, effectively communicating with other members of the team also, verbally and in writing.

 

during my career, i ve gained notable experience leading and training other employees in the appropriate procedures necessary for meeting the accounting needs of an economic enterprise. my professional background also includes:

 

executive support / project management / human resources / office management

records management / scheduling / conference & meeting coordination

teambuilding & leadership / financial transactions

 

my aptitude for evaluating complex problems and reviewing related information to develop viable solutions would be of great use to your organization. i welcome more discussion about how my skills can help in meeting the goals and objective of your organization. until then, should you have any additional questions feel free to contact me at your convenience.

 

sincerely,

 

 

 

 

yyyyyy x. yyyyyy

enclosure